Share files - Secure file transfer

Require recipients of shared files to register

It is possible to require that every recipient of a shared file be a registered user of Collaborate. That can either be a person with a full system account, or a user who has registered merely to receive shared files.
If the
Recipients must be registered to access link
 option is selected when a file is shared, then any recipient who does not have a Collaborate account (either a full system account or self-registered account) will be required to register.

Registration steps

  1. The intended recipient gets an email with a link to the file and information telling them the email is intended only for them.
  2. When the recipient goes to download the file, a page opens asking them to confirm their email address.
  3. After entering the correct email address and selecting
    Verify email address
    , the recipient will get a confirmation screen that tells them to check for a verification email.
  4. When the person selects the verification link, they are asked to create their password before getting access to the file you shared.
  5. Once that occurs, the user will be taken to the regular download or view page to access the file:

Registered Recipient's My Files

The self-registered recipient can click on the
See all of your received items
 link to view all of the items they have received for that instance of Collaborate and download or view those items.
In addition, a registered recipient can click
Send a file...
 to share files with any full Collaborate user who had previously shared a file with them. This opens the standard
Share a file
 window.
Any items that have been shared by the registered recipient can be viewed in the
Shared items
 page, accessible from their
My files
.

This article applies to:

  • Product: HighQ
  • Subject: Documents, File Exchange

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