Sort files and folders

Users with the appropriate permissions (Site and Content administrators and users with Folder Admin rights) can control the order of how files and subfolders appear within the

Files

module.

To sort the files and subfolders within a specific folder, click on the folder actions menu and navigate to

More Actions

>

Edit Details

:

The

Edit folder

screen opens.

Navigate to the

Settings

tab and select

Edit custom sort

:

The

Custom Folder Sort

screen opens.

Within this screen, users can

drag and drop the folders

within their folder into whatever order they want. Simply select

on the folder

you wish to move and drag it to the position you want the folder to be in.

Within the

Edit Folder

>

Settings

tab screen, users can click the

Sort folders by

drop-down menu which is set to a default setting. Content ordered by creation date will always be sorted with the oldest file at the top of content lists and the newest at the bottom. Creation date means the date and time the first version of a file or folder was added and will not be changed if the content is modified or if new versions are uploaded.

The

Last modified

option allows files to be sorted by the date the last file version was added. For folders,

Last modified

reflects any edits made to the folder name or other folder metadata. When Last modified date is selected, sorting is done in descending order (from newest to oldest).

If the user selects

Alphabetical

sorting, the content will automatically be ordered in alphanumeric order. The order will be ascending, starting with content starting with numbers and then onto letters.

To set a custom order for the content, the user must select

Custom

from the drop-down menu, then select

Edit custom sort

. This displays the

Custom folder/file

sort page, as shown above. The user can then drag and drop to change the order of the content.

After the user has finished changing the sort order, select

Save

.

You will then be returned to the content view, which reflects the new sorting options.

Users can also sort files and folders by other metadata that may be enabled for the Files module such as author, but please note that folders will always be displayed above files. In the Column View, users can click a column header to sort the content by the information displayed in that column:

Ordering content like this can be done by any user with permission to view the content but it only applies to that user and this does not affect the default sorting options for that folder. If users navigate away from the current folder, their sorting selection will not be retained. Clicking the column once, sorts the content in descending order, indicated with a downward-facing arrow. Clicking the column again sorts the column in ascending order, indicated with an upward-facing arrow. Content can be sorted:

If two pieces of content have the same value, such as the same modification date and time, then they will be sorted alphabetically within the content with the same value.

In the

Column View

, which is the preferred view for mobile devices, files and folders can be sorted using the drop-down

View

menu: