Global search in a site or all sites
You can search for all content across every site you can access, or limit the search to a specific site.
note
Click here for information about searching the Files module.
note
If you require the
legacy search
experience, please ask your HighQ representative to disable 'search using APIs'If your instance uses the legacy search interface (shown below), please click here for further details
Global search
Global search includes the ability to:
- Search one site or search the whole of HighQ
- Separate file-related results
- Select one or more results to perform bulk file management actions (e.g. download, share, move, copy)
- Change to the search filters without performing a new search - a new search is performed only when you apply new filters
The default search:
- Uses 'AND' by default to narrow results
- Highlights any errors in the search syntax before the search is started
note
For example, an error message is displayed if the search term is incomplete:
Select
Search
in the top navigation bar:
The search field expands:
Press
Enter
on your keyboard to perform the search.note
By default, the search is performed on the current site. To include all sites and content, click the arrow next to the search box, and make sure 
All
is selected:
note
The Files module has its own 'quick search' interface.
Search results
Initial results are shown under the
HighQ (All)
tab for the site used to launch the search.
Standard search expressions (AND, OR, NOT, etc.) are supported; if you enter multiple terms, e.g. 'legal home', results are returned for 'legal' AND 'home'.
To see results from the Files module only and perform bulk actions, select the
HighQ (Files)
tab.#After the initial 20 results are shown, the search continues in the background until 500 results are obtained.
Click
Load more
to see another 20 results. note
If you continue to select
Load more
, you can exceed the 500 results limit.A system admin can change the default 500 results limit to 100, 1000 or 'Load all'.
note
Practical Law
search results - if your organisation also uses Practical Law, you may ask your HighQ representative to activate 'Federated search'. If it is available, select the Practical Law tab to see results that match the query from your Practical Law instance.This option is available on request only.
As of October 2023, in System settings, a system admin can set which Practical Law tabs are displayed and the tab order.
Filters
The left column of the search results page provides filters:
note
You must wait until your search has provided all results before changing the filters.
Click a drop-down menu and choose one or more options from the list to set your filters.
After you have set your filters, select
Apply
to update the search results. Select Clear
to remove all selected filters.
Active filters are shown as buttons above the list of results. Click the red
X
in a button to remove a filter.
Filter by file type
If you perform a search in the
HighQ (Files)
section and the search has finished, select one or more file types from the File type
menu, then select Apply
.
You can enter a file extension in the search field to filter results:
Type your search term, then add a dot and the file extension; search results are constrained to the specified file extension.
Bulk actions on files and folders
You can find documents and perform bulk actions in the
HighQ (Files)
tab; including the ability to apply changes to files and folders across multiple sites.note
You may also download selected files in a single zip archive.
Click a file name to open the document viewer, or a file path to open the containing folder.
note
You may select files from a page of up to 100 results; select
Load more
at the bottom of the list to display more files until the limit of 100 files is reached. If you select Load next 100
at the bottom of the list, then this clears your current selection.note
The filter pane provides options appropriate to files while the HighQ (Files) tab is open.
Select files from the search results to activate the icons at the top of the results:
The actions are:
- Download- selected files aredownloadedin a zip archive
- Share-sharean email with links to selected files. If only one file is selected, you may share a direct link to the file
- Move or copy-move or copythe selected files
- Remove from favourites- any selected files that are favourites are removed from your favourites
- Add to favourites- selected files are added to your favourites
- Delete-deletethe file from the site
When an action is performed, your current selection is cleared.
note
The archive for downloaded documents uses the instance name and date as a file name; documents in the zip are organised by site.
Other actions
Other actions are available for single files in the results list:
- Favourite- click the star to add or remove the file from your favourites
- More actions- click theMore actionsicon to see a list of actions for that file:
Legacy global search
Select
Search
:To display the search bar:
Click the arrow next to the search box, and make sure
All
is selected:Press
Enter
on your keyboard to perform the search.note
The Files module has its own quick search method
Search results
Below is an example of the
Search results
screen:
Search scope
In the upper left of the search results page is a site filter:
The site filter can apply the search to all sites the user can access, or to a single site.
Site-specific search
When you click on the search category selector from the Top Navigation Bar while on any page within a given site, an extra
This site
category will appear:
To limit the scope of the search to the current site, select
This site
, type in the search terms and press Enter
.All site search
If a search is initiated with the
All
category selected, the search is run across all sites where you have access, regardless of whether that site is open.