Vehicle exception validation messages
Validation messages help ensure that you have entered the vehicles as intended. Priority 1 issues usually need to be resolved. Priority 2 and 3 usually indicate a matter that needs to be considered or reconfirms a decision you made, such as not fully allocating a car to all drivers.
Exception message example | Priority | Reason |
Commitment date warnings | Under the Statutory Fraction rules, various scenarios are tested and the message provides a brief explanation. | |
(Old Election) Confirm that the change in the vehicle's reporting entity is not a change of legal entity. New rates may apply. | 1 | The Acquisition Date is later than the Date First Held . This car may have changed to another reporting entity and may be a new commitment. |
(Old Election) Confirm vehicle Commitment Date is before Acquisition Date. | 1 | The Acquisition Date is later than the Commitment Date . Verify that this correct. A new acquisition date may indicate a new commitment has occurred. |
Compliance issue warnings | These matters should be investigated | |
Exempt/rebatable entity with shared car without employee allocations | 1 | Concessional entities must allocate shared cars to employees to correctly calculate their tax under the employee's threshold cap. |
Logbook year is more than 5 years ago | 1 | If a logbook is more than five years old at the start of the FBT year a new logbook is required. |
Residual vehicle set as ‘Shared’ without employee allocation(s) | 1 | Residual vehicles are not RFBA excluded when shared. Drivers need to be allocated. |
Vehicle ‘Exempt Benefit’ set to ‘Yes’ | 1 | It is rare for a car to be FBT exempt, so you need to verify that this election is correct. |
Vehicle with logbook details entered but no operating costs entered | 1 | If you have elected to use a logbook and have selected lowest cost or operating cost method, it is necessary to include the operating costs for correct valuation of a vehicle. |
Residual Vehicle with no 'Private Kilometres' entered | 1 | If you have elected to enter a residual vehicle and have selected lowest cost, or 'cent per km' method, you must include private kilometres for correct valuation of a vehicle. |
Operating Cost method elected is a higher taxable value than Statutory method | 1 | If using the Operating Cost method results in a higher taxable value than the taxable value under the Statutory method, the decision to use the Operating Cost method is considered not to have been made. Reconsider choosing Operating Cost for this vehicle. |
Vehicle Calculation Method elected as 'Operating Cost' but no operating costs entered. | 1 | A car that has been selected to be treated under the Operating Cost method requires entering operating costs. |
Moderate issues | Situations that may need to be confirmed | |
Kilometres may not be entered correctly as end odometer = start odometer | 2 | Start and end odometer readings are only necessary for cars on old rules, or Residual vehicle benefits. |
Check Base Value is entered as intended | 2 | The base value may be invalid. Check that the base value for this car has been entered correctly. |
A 'Novated Lease' or 'Associate Lease' car is not usually Shared | 2 | A car held under a novated or associate lease would not normally be provided as a shared car. Check that this car has been entered correctly. |
Purchase Type is Owned and Lease charges have been entered | 2 | If a car is owned, lease charges would not normally be relevant. |
Minor issues | Situations you may want to consider | |
Vehicle not fully allocated to employees for entire holding period during the FBT year | 3 | You don't need to allocate drivers to shared cars, so this may not be an issue. This message occurs if the Unallocated % is greater than zero. |
Shared car has 'RFBA Excluded' set to 'No' | 3 | Shared cars are typically excluded from RFBA, but you can choose to make a shared car reportable in certain circumstances. |