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This article applies to:

  • Product: ONESOURCE Fringe Benefits Tax
  • Subject: Workpapers

Ad hoc benefits workpaper

The Ad Hoc benefits workpaper lets you enter benefit details that post directly to the FBT form. When completing this workpaper you should be aware that the FBT legislation defines specific rules about how the taxable value of benefits is to be calculated and disclosed.
To open the Ad Hoc Benefits workpaper, select
Benefits
, then
Ad Hoc
 from the navigation bar.

The Workpaper interface

ONESOURCE Fringe Benefit Tax provides several features that help you find information and let you organise your workspace so that it works best for you.
Customising the Grid
Some columns are hidden by default, and you can select the columns you want to show or hide. To show a hidden columns select the gear icon in the upper right corner and check the checkboxes next to the columns you want to show.
You can also move and resize columns.
Toolbar Ribbon
The icons on the toolbar ribbon above the workpaper provide options for working with the workpaper.
Details ...
  • Delete:
     Select one or more rows in a workpaper and use the
    Delete
     button to delete individual rows.
  • Delete All
     : Use the
    Delete All
     button to delete all rows on all pages of this workpaper.
  • Upload:
     Use the
    Upload
     button to upload the workpaper.
  • Select All:
     Use the
    Select All
     button to select all rows in the workpaper.
  • Save Layout:
     If you have customised the order of your columns, or have shown or hidden certain columns, you can use the
    Save Layout
     button to lock these choices.
  • Reset Layout:
     If you want to revert to the default column ordering and display, use the
    Reset Layout
     button.
  • Attachments:
     You can select the
    Attachments
     button to attach document, such as supporting evidence or reference information. You can also use this button to download or delete and attachment.
  • Export:
     Use the
    Export
     button to export workpaper data.
  • Refresh:
     Data is validated as you enter and is saved when you select the
    Refresh
     button or move to the next row.
  • Recalculate:
     The software automatically calculates and applies in-house benefit reductions, exemptions and rebates to individual benefits, and displays these in the benefit workpapers dynamically. If you have made changes to a workpaper, select the
    Recalculate
     button to force recalculation of changes to this benefit only.
    note
    The
    Recalculate
     button update only the current workpaper. You can use the
    Recalculate All
     option in the main navigation to recalculate all workpaper data.
  • Freeze Columns:
     You can freeze columns to the left of view by selecting a column and then selecting the
    Freeze Columns
     button. All rows to the left of the selected row will stay in view while all columns to the right will move with the scroll bar.
  • Audit:
     Select a row, then select the
    Audit
     button to show any manual changes that have been made to the workpaper. The Audit Calc history window shows the ID of the user who made the change, the date and time, and the old and new values.
  • Add/Edit Comments:
     Select the
    Add/Edit Comments
     button to add a comment to a workpaper, or change an existing one.

Workpaper details

Workpaper tab details
Column heading
Description
Employee
You must enter the Employee ID if you are a concessionally treated employer, as FBT is calculated on the basis of a threshold test depending on your employer type (PBI, Not-for-profit hospital, etc.). The employee details must exist in the Employee workpaper to ensure correct matching. For certain non-reportable benefits the ID may not be mandatory.
Cost Centre
The cost centre code and name default to the employee's cost centre as allocated in the Employee workpaper, or to the default cost centre for non-reportable benefits.
State
Defaults to the Employee's default state in the Employee workpaper. A different state can be selected from the dropdown menu.
Description
A short description of the benefit provided (max 255 characters).
Date Provided
Insert the date the payment is made by the employer. The date must be within the current active FBT period.
Required
Return Type
Select a benefit type from the dropdown menu.
Required
Number of Benefits
Defaults to 1.
Gross up rate
In most cases this field defaults to Type 1. You can change selection this from the dropdown menu.
Amount
The value of the benefit provided.
Required
Add GST?
Defaults to No. Select
Yes
 to add GST.
Amount with GST
A calculated value.
RFBA Excluded Amount
Any value less than or equal to the taxable value.
Employee Contribution
This represents the amount contributed by the employee in return for the provision of the benefit, which will reduce the taxable value of the benefit. The contribution is the GST-inclusive contribution. Value cannot be negative.
Employee Contribution Applied
This is the employee's contribution, capped at the benefit Gross Taxable Value. This is calculated as GTV - EC (capped at GTV). The cap exists as benefit values can not be less than $0.
Used for reconciliation with label 23 column (b) on the FBT Form.
Excess Employee Contribution
This is a calculated value of the amount of EC that exceeds GTV.
Value of Reductions
The value of the reductions that can be applied on this row per label 23 column (c) on the FBT Form.
Grossed up Taxable Value
Calculated value depending on gross up rate selected.
Taxable Value
This is a calculation of the taxable value for this benefit row. Used for reconciliation with label 23 on the FBT Form.
Exemption Applied, $17,000 Cap
Represents the amount of 17,000 cap used.
Grossed up Taxable Value, $17,000 Cap exceeded by
Represents the amount by which a person exceeded their $17,000 cap.
Tax Payable $17,000 Cap Applied
Represents FBT payable as a result of exceeding the $17,000 cap.
Reportable Value
Calculated value of reportable fringe benefits taxable value for this benefit. The value shown is capped at the applicable threshold and will display 0.00 until the employee exceeds this cap. The capping test is across all relevant benefit workpapers.
Tax Payable
Calculated value of FBT payable for this benefit.
Exemption Applied, $30,000 Cap
Represents the amount of $30,000 cap used.
Grossed up Taxable Value, $30,000 Cap exceeded by
Represents the amount by which a person exceeded their $30,000 cap.
Tax Payable $30,000 Cap Applied
Represents FBT payable as a result of exceeding the $30,000 cap.
Standard Category
Can select standard categories created for this benefit workpaper. Defaults to blank.
Benefit ID
An autogenerated ID used in benefit tracking in reports.
Reporting Entity
Defaults to the currently filtered reporting entity code and name.
Notes tab details
The
Notes
 tab provides an area where preparers and reviewers can record information. The format bar lets you apply styles and formatting to notes, similar to applications such as Microsoft Word. You can also insert images and hyperlinks and can print notes.