Ad hoc benefits workpaper
The Ad Hoc benefits workpaper lets you enter benefit details that post directly to the FBT form. When completing this workpaper you should be aware that the FBT legislation defines specific rules about how the taxable value of benefits is to be calculated and disclosed.
To open the Ad Hoc Benefits workpaper, select
Benefits
, then Ad Hoc
from the navigation bar. The Workpaper interface
ONESOURCE Fringe Benefit Tax provides several features that help you find information and let you organise your workspace so that it works best for you.
Customising the Grid
Some columns are hidden by default, and you can select the columns you want to show or hide. To show a hidden columns select the gear icon 
in the upper right corner and check the checkboxes next to the columns you want to show.
in the upper right corner and check the checkboxes next to the columns you want to show. You can also move and resize columns.
Toolbar Ribbon
The icons on the toolbar ribbon above the workpaper provide options for working with the workpaper.
Details ...
- Delete:Select one or more rows in a workpaper and use theDeletebutton to delete individual rows.
- Delete All: Use theDelete Allbutton to delete all rows on all pages of this workpaper.
- Upload:Use theUploadbutton to upload the workpaper.
- Select All:Use theSelect Allbutton to select all rows in the workpaper.
- Save Layout:If you have customised the order of your columns, or have shown or hidden certain columns, you can use theSave Layoutbutton to lock these choices.
- Reset Layout:If you want to revert to the default column ordering and display, use theReset Layoutbutton.
- Attachments:You can select theAttachmentsbutton to attach document, such as supporting evidence or reference information. You can also use this button to download or delete and attachment.
- Export:Use theExportbutton to export workpaper data.
- Refresh:Data is validated as you enter and is saved when you select theRefreshbutton or move to the next row.
- Recalculate:The software automatically calculates and applies in-house benefit reductions, exemptions and rebates to individual benefits, and displays these in the benefit workpapers dynamically. If you have made changes to a workpaper, select theRecalculatebutton to force recalculation of changes to this benefit only.noteTheRecalculatebutton update only the current workpaper. You can use theRecalculate Alloption in the main navigation to recalculate all workpaper data.
- Freeze Columns:You can freeze columns to the left of view by selecting a column and then selecting theFreeze Columnsbutton. All rows to the left of the selected row will stay in view while all columns to the right will move with the scroll bar.
- Audit:Select a row, then select theAuditbutton to show any manual changes that have been made to the workpaper. The Audit Calc history window shows the ID of the user who made the change, the date and time, and the old and new values.
- Add/Edit Comments:Select theAdd/Edit Commentsbutton to add a comment to a workpaper, or change an existing one.
Workpaper details
Workpaper tab details
Column heading | Description |
Employee | You must enter the Employee ID if you are a concessionally treated employer, as FBT is calculated on the basis of a threshold test depending on your employer type (PBI, Not-for-profit hospital, etc.). The employee details must exist in the Employee workpaper to ensure correct matching. For certain non-reportable benefits the ID may not be mandatory. |
Cost Centre | The cost centre code and name default to the employee's cost centre as allocated in the Employee workpaper, or to the default cost centre for non-reportable benefits. |
State | Defaults to the Employee's default state in the Employee workpaper. A different state can be selected from the dropdown menu. |
Description | A short description of the benefit provided (max 255 characters). |
Date Provided | Insert the date the payment is made by the employer. The date must be within the current active FBT period. Required |
Return Type | Select a benefit type from the dropdown menu. Required |
Number of Benefits | Defaults to 1. |
Gross up rate | In most cases this field defaults to Type 1. You can change selection this from the dropdown menu. |
Amount | The value of the benefit provided. Required |
Add GST? | Defaults to No. Select Yes to add GST. |
Amount with GST | A calculated value. |
RFBA Excluded Amount | Any value less than or equal to the taxable value. |
Employee Contribution | This represents the amount contributed by the employee in return for the provision of the benefit, which will reduce the taxable value of the benefit. The contribution is the GST-inclusive contribution. Value cannot be negative. |
Employee Contribution Applied | This is the employee's contribution, capped at the benefit Gross Taxable Value. This is calculated as GTV - EC (capped at GTV). The cap exists as benefit values can not be less than $0. Used for reconciliation with label 23 column (b) on the FBT Form. |
Excess Employee Contribution | This is a calculated value of the amount of EC that exceeds GTV. |
Value of Reductions | The value of the reductions that can be applied on this row per label 23 column (c) on the FBT Form. |
Grossed up Taxable Value | Calculated value depending on gross up rate selected. |
Taxable Value | This is a calculation of the taxable value for this benefit row. Used for reconciliation with label 23 on the FBT Form. |
Exemption Applied, $17,000 Cap | Represents the amount of 17,000 cap used. |
Grossed up Taxable Value, $17,000 Cap exceeded by | Represents the amount by which a person exceeded their $17,000 cap. |
Tax Payable $17,000 Cap Applied | Represents FBT payable as a result of exceeding the $17,000 cap. |
Reportable Value | Calculated value of reportable fringe benefits taxable value for this benefit. The value shown is capped at the applicable threshold and will display 0.00 until the employee exceeds this cap. The capping test is across all relevant benefit workpapers. |
Tax Payable | Calculated value of FBT payable for this benefit. |
Exemption Applied, $30,000 Cap | Represents the amount of $30,000 cap used. |
Grossed up Taxable Value, $30,000 Cap exceeded by | Represents the amount by which a person exceeded their $30,000 cap. |
Tax Payable $30,000 Cap Applied | Represents FBT payable as a result of exceeding the $30,000 cap. |
Standard Category | Can select standard categories created for this benefit workpaper. Defaults to blank. |
Benefit ID | An autogenerated ID used in benefit tracking in reports. |
Reporting Entity | Defaults to the currently filtered reporting entity code and name. |
Notes tab details
The
Notes
tab provides an area where preparers and reviewers can record information. The format bar lets you apply styles and formatting to notes, similar to applications such as Microsoft Word. You can also insert images and hyperlinks and can print notes.