Workpapers

Entertainment Workpaper

The way entertainment benefits are recorded in this workpaper depend upon both your entity type and certain elections you make.
The following methods are used to value entertainment:
  • Entertainment Actual Method (allocated as Expense Payment, Property or Residual benefits)
  • Meal Entertainment - 12 week register or 50/50 methods
  • Tax Exempt Body Entertainment
To open the Entertainment workpaper, select
Benefits
, then
Entertainment
 from the navigation bar.

The Workpaper Interface

ONESOURCE Fringe Benefit Tax provides several features that help you find information and let you organise your workspace so that it works best for you.
Customising the Grid
Some columns are hidden by default, and you can select the columns you want to show or hide. To show a hidden columns select the gear icon in the upper right corner and check the checkboxes next to the columns you want to show.
You can also move and resize columns.
Toolbar Ribbon
The icons on the toolbar ribbon above the workpaper provide options for working with the workpaper.
  • Delete:
     Select one or more rows in a workpaper and use the
    Delete
     button to delete individual rows.
  • Delete All
     : Use the
    Delete All
     button to delete all rows on all pages of this workpaper.
  • Upload:
     Use the
    Upload
     button to upload the workpaper.
  • Select All:
     Use the
    Select All
     button to select all rows in the workpaper.
  • Save Layout:
     If you have customised the order of your columns, or have shown or hidden certain columns, you can use the
    Save Layout
     button to lock these choices.
  • Reset Layout:
     If you want to revert to the default column ordering and display, use the
    Reset Layout
     button.
  • Attachments:
     You can select the
    Attachments
     button to attach document, such as supporting evidence or reference information. You can also use this button to download or delete and attachment.
  • Export:
     Use the
    Export
     button to export workpaper data.
  • Refresh:
     Data is validated as you enter and is saved when you select the
    Refresh
     button or move to the next row.
  • Recalculate:
     The software automatically calculates and applies in-house benefit reductions, exemptions and rebates to individual benefits, and displays these in the benefit workpapers dynamically. If you have made changes to a workpaper, select the
    Recalculate
     button to force recalculation of changes to this benefit only.
    note
    The
    Recalculate
     button update only the current workpaper. You can use the
    Recalculate All
     option in the main navigation to recalculate all workpaper data.
  • Freeze Columns:
     You can freeze columns to the left of view by selecting a column and then selecting the
    Freeze Columns
     button. All rows to the left of the selected row will stay in view while all columns to the right will move with the scroll bar.
  • Audit:
     Select a row, then select the
    Audit
     button to show any manual changes that have been made to the workpaper. The Audit Calc history window shows the ID of the user who made the change, the date and time, and the old and new values.
  • Add/Edit Comments:
     Select the
    Add/Edit Comments
     button to add a comment to a workpaper, or change an existing one.

Workpaper details

Workpaper tab details
Column heading
Description
Entertainment Type
Choose from Recreational Entertainment (reportable), Entertainment facility leasing expense (not-reportable) or Meal entertainment (not-reportable).
Required
Return Type (Actual Cost)
Allocate the entertainment as Expense Payment, Property or Residual benefit type. If you have elected your employer type as an Income-tax Exempt Body then these return types are not relevant and you can leave this column with the default 'Expense' selected.
Employee
For reportable benefits the Employee ID is mandatory and needs to exist in the Employee workpaper (for non-reportable benefits the ID is not mandatory). Includes First Name and Last Name.
Cost Centre
The cost centre defaults the employee's cost centre as allocated in the Employee workpaper, or to the default cost centre for non-reportable benefits.
State
Defaults to the employee's default state in the Employee workpaper. Use the dropdown to select a different state if necessary.
Description
A short description of the benefit provided (Max 255 characters).
Date Provided
A mandatory item. Insert the date the benefit is provided by the employer. The date must be within the current active FBT period.
Required
Gross up rate
In most cases this will default to 'Type 1', you can change selection this via the drop down menu.
Amount
The value of the benefit provided.
Required
Add GST?
Select
Yes
 to add GST.
Amount with GST
A calculated value.
Salary packaged benefit
Optional with provisos: FBT payers
must identify employees
 with salary-packaged entertainment for capping and reporting purposes from 1-April-16. Enter either
Yes
 or leave blank. Salary packaged entertainment may be reportable on payment summaries, cannot be treated under 50/50 or 12-week methods and may be capped for employees of concessionally treated employers.
Exempt Benefits?
Defaults to
No
. Can be toggled to
Yes
 in cases where you have determined the benefit is FBT exempt.
note
When using the 50/50 calculation method the Exempt Benefit choice is ignored.
Apportion Cost?
Select Yes or No as appropriate.
Total people in attendance
Total of all persons in attendance.
Non-Employees in attendance
Total of all non-employees who where in attendance.
Employees and associates in attendance
Calculated total of all employees and their associates in attendance (e.g. spouse, children).
Benefit Classification
Defaults as External and can be changed to In-house if applying the $1,000 in-house reduction. If using the In-house reduction, specify the calculation method: Wholesale or 75%.
In-House Calculation Method
RFBA Excluded?
Defaults to
No
 . Can be toggled to
Yes
 in cases where you have determined the benefit is an excluded RFBA.
Employee Contribution
This represents the amount contributed by the employee in return for the provision of the benefit, which will reduce the taxable value of the benefit. The contribution is the GST-inclusive contribution. Value cannot be negative.
note
The employer is required to remit GST to the ATO on the value of the employee contributions received when the provision of the benefit is a taxable supply.
Employee Contribution Applied
This is the employee's contribution, capped at the benefit Gross Taxable Value. This is calculated as GTV - EC (capped at GTV). The cap exists as benefit values can not be less than $0.
Used for reconciliation with label 23 column (b) on the FBT Form.
Excess Employee Contribution
This is a calculated value of the amount of EC that exceeds GTV.
Calculation method used
Displays the type of entertainment calculation method selected for this benefit.
Gross up rate used
The Gross Up Rate used will be displayed based on the entertainment election you make and the settings entered.
12 Week Register %
Displays elected 12-week percentage.
In-house Reduction Applied
For any benefit you nominate as an in-house fringe benefit, this column displays the portion of the $1,000 reduction to taxable value that can be applied to that benefit. The value applied also takes into account other in-house benefits this employee may have received in this or the other workpapers where in-house reduction can apply.
Value of Reductions
This is a calculation of the total of the reductions that can be applied on this row. Used for reconciliation with label 23, column (c) on the FBT Form.
Taxable Value
This is a calculation of the taxable value for this benefit row. Used for reconciliation with label 23 on the FBT Form.
Grossed up Taxable Value
Calculated value depending on gross up rate selected.
Reportable Value
Calculated value of reportable fringe benefits taxable value for this benefit. The value shown is capped at the applicable threshold and will display 0.00 until the employee exceeds this cap. The capping test is across all relevant benefit workpapers.
Tax Payable
Calculated value of FBT payable for this benefit.
Exemption Applied, $17,000 Cap
Represents the amount of 17,000 cap used.
Grossed up Taxable Value, $17,000 Cap exceeded by
Represents the amount by which a person exceeded their 17,000 cap.
Tax Payable $17,000 Cap Applied
Represents FBT payable as a result of exceeding the 17,000 cap.
Exemption Applied, $30,000 Cap
Represents the amount of 30,000 cap used.
Grossed up Taxable Value, $30,000 Cap exceeded by
Represents the amount by which a person exceeded their 30,000 cap.
Tax Payable $30,000 Cap Applied
Represents FBT payable as a result of exceeding the 30,000 cap.
Standard Category
Can select standard categories created for this benefit workpaper. Defaults as blank.
GST %
A read-only display value.
Return Type (12 week register)
A read-only display value to confirm elected method.
Return Type (50/50 split)
A read-only display value to confirm elected method.
Benefit ID
An auto generated ID used in benefit tracking in reports.
Reporting Entity
Defaults to the currently filtered reporting entity code and name.
Checklist tab details
Checklists present questions that you should answer or issues that you should consider while preparing your FBT return. At the end of each checklist, you can click into the information to add comments or sign off on the workpaper.
Notes tab details
The
Notes
 tab provides an area where preparers and reviewers can record information. The format bar lets you apply styles and formatting to notes, similar to applications such as Microsoft Word. You can also insert images and hyperlinks and can print notes.

This article applies to:

  • Product: ONESOURCE Fringe Benefits Tax
  • Subject: Workpapers