Expense Payment Benefit Workpaper
FBT is generally payable where, in an employment context, an employer pays or reimburses the employee or an associate of the employee for expenses which are incurred by the employee (or associate).
To open the Expense Benefits workpaper, select
Benefits
, then Expense
from the navigation bar. The Workpaper Interface
ONESOURCE Fringe Benefit Tax provides several features that help you find information and let you organise your workspace so that it works best for you.
Customising the Grid
Some columns are hidden by default, and you can select the columns you want to show or hide. To show a hidden columns select the gear icon 
in the upper right corner and check the checkboxes next to the columns you want to show.
in the upper right corner and check the checkboxes next to the columns you want to show. You can also move and resize columns.
Toolbar Ribbon
The icons on the toolbar ribbon above the workpaper provide options for working with the workpaper.
- Delete:Select one or more rows in a workpaper and use theDeletebutton to delete individual rows.
- Delete All: Use theDelete Allbutton to delete all rows on all pages of this workpaper.
- Upload:Use theUploadbutton to upload the workpaper.
- Select All:Use theSelect Allbutton to select all rows in the workpaper.
- Save Layout:If you have customised the order of your columns, or have shown or hidden certain columns, you can use theSave Layoutbutton to lock these choices.
- Reset Layout:If you want to revert to the default column ordering and display, use theReset Layoutbutton.
- Attachments:You can select theAttachmentsbutton to attach document, such as supporting evidence or reference information. You can also use this button to download or delete and attachment.
- Export:Use theExportbutton to export workpaper data.
- Refresh:Data is validated as you enter and is saved when you select theRefreshbutton or move to the next row.
- Recalculate:The software automatically calculates and applies in-house benefit reductions, exemptions and rebates to individual benefits, and displays these in the benefit workpapers dynamically. If you have made changes to a workpaper, select theRecalculatebutton to force recalculation of changes to this benefit only.noteTheRecalculatebutton update only the current workpaper. You can use theRecalculate Alloption in the main navigation to recalculate all workpaper data.
- Freeze Columns:You can freeze columns to the left of view by selecting a column and then selecting theFreeze Columnsbutton. All rows to the left of the selected row will stay in view while all columns to the right will move with the scroll bar.
- Audit:Select a row, then select theAuditbutton to show any manual changes that have been made to the workpaper. The Audit Calc history window shows the ID of the user who made the change, the date and time, and the old and new values.
- Add/Edit Comments:Select theAdd/Edit Commentsbutton to add a comment to a workpaper, or change an existing one.
Workpaper details
Workpaper tab details
Column heading | Description |
Employee | The Employee ID is mandatory and needs to exist in the Employee workpaper (for non-reportable benefits the ID is not mandatory) Includes First Name and Last Name. Required |
Cost Centre | The cost centre defaults the employee's cost centre as allocated in the Employee workpaper, or to the default cost centre for non-reportable benefits. |
State | Defaults to the employee's default state in the Employee workpaper. Use the dropdown to select a different state if necessary. |
Description | A short description of the benefit provided (max 255 characters) |
Date Provided | A mandatory item. Insert the date the benefit is provided by the employer. The date must be within the current active FBT period. Required |
Benefit Classification | Defaults as External. As an in-house expense payment benefit is calculated using the same method as the in-house residual or in-house property fringe benefit please use the property benefit and residual benefit work papers (as appropriate) to calculate in-house benefits. |
In-House Calculation Method | |
Gross up rate | In most cases this will default to 'Type 1', you can change selection this via the dropdown menu. |
Actual cost of benefit | A mandatory item. The value of the benefit provided. Required |
Add GST? | Defaults as 'No'. Select 'Yes' to add GST. |
Amount with GST | A calculated value |
Amount paid or reimbursed by employer | If left blank this will default to the same as the 'Amount with GST'. If the 'amount paid or reimbursed by the employer' is less than the 'Amount with GST' then this will automatically calculate a 'Notional employee contribution' amount. note
If you enter or upload '$0.00' then the total 'Amount with GST' will be assumed a 'Notional employee contribution' amount. |
Notional employee contribution | This is a calculated value being the difference between the 'Amount paid or reimbursed by employer' and the 'Actual cost of benefit' |
Business % | This is the percentage of the benefit which relates to business. Defaults as '0'. |
Business Amount | This is calculated as Value of the benefit x Business percentage |
Exempt Benefit? | Defaults to 'No'. Can be toggled to 'Yes' in cases where you have determined the benefit is FBT exempt. |
Remote Area Benefit Type | Defaults to 'N/A. Options are 'Residential Fuel', 'Housing Related', 'Holiday Transport' & 'Other'. In each case except 'Other' & 'N/A' the 'RFBA Exluded?' column option will amend to 'Yes' when the option is selected |
RFBA Excluded? | Defaults to 'No'. Can be toggled to 'Yes' in cases where you have determined the benefit is an excluded RFBA. |
Concession Amount | Where an employer reimburses a concessional amount, the reduction available can be entered in this column. Further, where the benefit is otherwise deductible (but not in relation the business use) this column may be used to show the otherwise deductible reduction amount. This column is hidden in the workpaper, to unhide the column see the Column Chooser feature. |
Employee Contribution | This represents the amount contributed by the employee in return for the provision of the benefit, which will reduce the taxable value of the benefit. The contribution is the GST-inclusive contribution. Value cannot be negative. Note: The employer is required to remit GST to the ATO on the value of the employee contributions received when the provision of the benefit is a taxable supply. |
Employee Contribution Applied | This is the employees contribution, capped at the benefit Gross Taxable Value. This is calculated as GTV - EC (capped at GTV). The cap exists as benefit values cannot be less than $0.Used for reconciliation with label 23, column (b) on the FBT Form. |
Excess Employee Contribution | A calculated value of the amount of the excess employee contribution that exceeds grossed-up taxable value. |
In-house Reduction Applied | For any benefit you nominate as an in-house fringe benefit, this column displays the portion of the $1,000 reduction to taxable value that can be applied to that benefit. The value applied also takes into account other in-house benefits this employee may have received in this or the other workpapers where in-house reduction can apply. note
The $1,000 reduction should not be applied to benefit provided via salary sacrifice arrangements. These amounts should be treated as external fringe benefits so that the reduction does not apply. |
Value of Reductions | This is a calculation of the total of the reductions that can be applied on this row. Used for reconciliation with label 23, column (c) on the FBT Form. |
Taxable Value | This is a calculation of the taxable value for this benefit row. Used for reconciliation with label 23 on the FBT Form. |
Grossed up Taxable Value | Calculated value depending on gross up rate selected |
Reportable Value | Calculated value of reportable fringe benefits taxable value for this benefit. The value shown is capped at the applicable threshold and will display 0.00 until the employee exceeds this cap. The capping test is across all relevant benefit workpapers. |
Tax Payable | Calculated value of FBT payable for this benefit. |
Exemption Applied, $17,000 Cap | Represents the amount of 17,000 cap used |
Grossed up Taxable Value, $17,000 Cap exceeded by | Represents the amount by which a person exceeded their 17,000 cap |
Tax Payable $17,000 Cap Applied | Represents FBT payable as a result of exceeding the 17,000 cap |
Exemption Applied, $30,000 Cap | Represents the amount of 30,000 cap used |
Grossed up Taxable Value, $30,000 Cap exceeded by | Represents the amount by which a person exceeded their 30,000 cap |
Tax Payable $30,000 Cap Applied | Represents FBT payable as a result of exceeding the 30,000 cap |
Standard Category | Can select standard categories created for this benefit workpaper. Defaults as blank. |
GST % | A read-only display value |
Benefit ID | An auto generated ID used in benefit tracking in reports. |
Reporting Entity | Defaults to the currently filtered reporting entity code and name. |
Checklist tab details
Checklists present questions that you should answer or issues that you should consider while preparing your FBT return. At the end of each checklist, you can click into the information to add comments or sign off on the workpaper.
Notes tab details
The
Notes
tab provides an area where preparers and reviewers can record information. The format bar lets you apply styles and formatting to notes, similar to applications such as Microsoft Word. You can also insert images and hyperlinks and can print notes.