Print a Calculation

You can use the toolbar print option to specify the appearance of return sheets and layouts you print, including cover pages, notes, and any links.
The documents that you send to print are created as PDF files that you can send to a physical printer if you want. When your print is available it will be available on the Print screen (
Calculations
Prints
on the main menu bar.)
To print a calculation:
  1. Open the calculation you want to print.
  2. Select an option using the Print icon on the toolbar. You can select the small black triangle to show a menu of additional options.
    • If you select the Print icon directly, the Print calculation page opens and provides options to set up your print details.
    • If you select the triangle next to the icon, a menu of additional options appears. You can use the options to specify print layout options such as paper size or orientation, or add and remove page breaks.
  3. After you change print options, select
    Calculations
    , then
    Prints
    to download the file.

Calculation Print Layout Options

When you select the Print icon on the toolbar from an open calculation, a page appears that lets you configure details about the print.
  • Use the
    Sheets
    dropdown to specify the sheets to print, such as the current sheet only or sheets that you specify.
  • Use the
    Print Type
    dropdown to indicate the status of selected sheets, such as Draft, Review, or Final.
  • Use the
    Print Style
    dropdown list to select a pre-defined print style.
  • In the main panel, use the
    +
    and
    -
    indicators to expand and collapse the list of documents. Check the checkboxes to indicate the sheets you want to print.
  • Select the checkboxes in the
    Options
    section as appropriate to configure additional options.
    Option
    Details
    Show Data Entry Cells
    Identifies data entry cells on a printed sheet with a grey shaded background.
    Forms without Background
    Select this option when using pre-printed stationary; only the values in a form are printed.
    Enable Debug Print
    Use this option to enable debug mode to help troubleshoot problems with electronic filing.
  • In the
    Notes and Query Print Options
    section, check the boxes to indicate the information from notes and queries you want to include in the print.

Page Setup options

Use the Page Setup dialog to configure options for the appearance of the printed calculation.
  1. In the
    Sheets
    section, check the checkboxes for the sheets you want to configure.
  2. The
    Print Titles
    section shows the spreadsheets rows and columns that will repeated on each page.
  3. Use the settings in the
    Orientation
    ,
    Paper Size
    , and
    Scaling
    boxes to define how to fit the calculation to the printable PDF page.
  4. In the
    Options
    section, check the checkboxes next to any additional elements you want to include.
  5. Select the
    Print
    button. When your print is available it will appear on the Print screen (
    Calculations
    >
    Prints
    on the main menu bar.)

Page Setup

You can modify the page setup for one or more sheets at the same time and save the settings for future sessions. To open the
Page Setup
options, select
Print
from the calculation workbook toolbar and select
Page Setup
.
In the
Page Setup
dialog box, select the sheets to set up, and choose orientation, paper size, and scaling.

Page Breaks

You can control manually where new pages start in your printed calculations by adding page breaks. Page breaks are indicated by a thin dotted line and can be added for rows or columns.
Row Page Breaks
  1. To add a page break at a row, select a cell in the row that will be the first row in of the new page.
  2. On the toolbar ribbon, select the small arrow beside the
    Print
    icon.
  3. On the menu that opens, select
    Insert row page break
    . The calculation shows a faint dotted line to indicate the break.
To remove a row page break, select the cell below the break and select the small arrow next to the
Print
icon, then select
Remove row page break
from the menu.
Column Page Breaks
  1. To add a page break at a column, select the column that will start the new page.
  2. On the toolbar ribbon, select the small arrow beside the
    Print
    icon.
  3. On the menu that opens, select
    Insert column page break
    . The calculation shows a thin dotted line to indicate the break.
Removing Page Breaks
From the open calculation that has the breaks, select the small arrow beside the
Print
icon. From the menu, select
Remove row page break
or
Remove column page break
as appropriate.