Image Groups dialog [Image menu]

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Use this dialog to add, edit, or delete image groups for the selected drawer.

You can use Image groups to consolidate related image files.

For example, if you scan multiple related documents into DT FileCabinet, you can organize them within a single image group for easy access.

Use the Image Groups dialog to add, delete, and re-arrange images in a group.

You can store image groups in folders along with standard documents.

Images in image groups cannot appear individually within other folders in same drawer. When you store an image in an image group, it is removed from other folders in the same drawer.

To open this dialog, choose Image > Image Groups.

Fields & buttons

Image group

Drawer ID

Select from this drop-down list the ID for the drawer that contains the image group you want to view or modify. Select <<Select multiple drawers>> from this field to open a dialog in which you can select multiple drawers.

Image Group

Enter the name for a new image group in this field, or select an existing image group.

note

The drop-down list is divided into two sections beneath the ‹New Image Group› menu item. The first section contains the names of existing image groups for the selected drawer. The second section contains all names saved to the custom list for the current data location.

Undo button

Click this button to undo changes made in the Image Group
field. DT FileCabinet enables this button only when text has been entered in the Image Group
field.

Add to list button

Click this button to save the current image group name to a custom list.

Append images to existing image groups

Click this option to append images to the image group you selected in the Image Group field.

note

This option is available only when multiple drawers are selected in the Drawer ID field.

If the selected drawers do not contain an image group that matches the text entered in the Image Group field, DT FileCabinet will create a new image group.

Create uniquely named image groups

Click this option to create an image group in the selected drawers, even if one of the selected drawers contains an image group with the same name.

note

This option is available only when multiple drawers are selected in the Drawer ID field.

If one of the selected drawers contains an image group with the same name as the image group you are adding, DT FileCabinet adds "(Copy 2)" to the new image group name.

Add Image to Group

Click this button to add images to the image group.

From file:
Opens the Select Images dialog, in which you can navigate to image files on your hard drive or network and select the image files you will add to the current group.

note

If you're running DT FileCabinet in the DT Virtual Office environment, you can navigate to files on your local network.

Copy from drawer "‹selected drawer›":
Opens the Copy dialog, in which you can select images in the current drawer to copy to the image group.

note

This command is not available if you choose <<Select multiple drawers>> in the Drawer ID
field.

Move from drawer "‹selected drawer›":
Opens the Move dialog, in which you can select images in the current drawer to move into the image group.

note

This command is not available if you choose <<Select multiple drawers>> in the Drawer ID
field.

From scanner:
Opens the Scan Pages dialog, in which you can set scan options and scan images into the group.

Eliminate Group

Click this button to open the Eliminate Group dialog, where you can move all images from the image group and delete the group, or you can choose to delete the current image group and all of its images.

Document folders

Mark the checkbox for each folder that should contain a copy of the image group.

note

Folders used in the current drawer appear at the top of the folder list, followed by a separator line, and then followed by the list of remaining folders (those not in use in the drawer).

Keywords for searching and annotation

Keywords for searching and annotation

Enter a description of the image group in this field.

applied to

Choose how the description you entered will be used.

Keywords for searching:
DT FileCabinet uses this description when you perform searches.

Keywords and all pages text annotation:
DT FileCabinet includes the description in searches and adds the description as a text annotation on all pages of the image group.

Keywords and first page text annotation:
DT FileCabinet includes the description in searches and adds the description as a text annotation on only the first page of an image group.

Image group contents

Image names

DT FileCabinet lists the images you selected to add to the image group in this pane.

Sort images

Select the

button to sort images in ascending order.

Select the

button to sort images in the order of the default naming buttons. This button is available only if the selected images were named using the default naming buttons.

Append

Click this button to append the selected image or subgroup to the preceding image or subgroup.

Rename Down

Click this button to rename the selected image or subgroup using the ‹Image group name›: Page ‹n› format.

Delete selected images

Click the

button to delete images that you selected in the Image names list.

Promote subgroup image

Click the

button to separate the selected image from its subgroup.

Group selected images

Click the

button to group the selected images together.

note

This button is enabled only when multiple images are selected.

Reassign to another image group

Click the

button to open the Reassign Image dialog, where you can choose options for reassigning the selected image to another image group or drawer.

Scroll buttons

Use these buttons to move the selected image up or down in the Image names list.

note

If the selected image is the first page of an image subgroup, clicking a scroll button moves the entire subgroup up or down.

If the selected image is the last page of an image subgroup, clicking the down scroll button moves the entire subgroup down and clicking the up scroll button moves the last page up within the image subgroup.

Page name field

The name of the image that is selected in the Image names list appears in this field. To change the name of the selected image, update the text in this field or enter a new name. You can also change image names using the default naming buttons beneath this field.

Undo button

Click the

button to undo any changes you made in the Image name
field. This button is enabled only after you modify an image name.

Display large preview

When this checkbox is marked, a large preview window opens for each page you click in the Image group contents pane. You can close the large preview window by clicking the Close button at the lower left of the preview window. Unmark this checkbox to disable the large preview.

Image preview pane

Shows the image selected in the image names list. You can use the Zoom Area feature to view magnified areas of the selected image.

When you position the cursor over the Image preview pane in the Image Groups or Copy dialogs, the cursor becomes a magnifying glass and a magnified image area appears. You can move the zoom area vertically and horizontally with the mouse to view magnified segments of the selected image. This is useful for viewing small text in a scanned document.

note

To increase or decrease the size of the zoom area, move the cursor to the left edge of the Image preview pane until the up and down arrow buttons appear Zoom area size adjust