Scan Pages dialog [Image menu]

Show all hidden content

Use this dialog to set preferences for scanning an image, including choosing the destination of scanned pages, adding descriptions for scanned pages, changing the orientation of scanned pages, and choosing a scanner.

To open this dialog, choose Image > Scan.

Fields & buttons

Scanner / Image device type

From this field, select the type of scanner (TWAIN or WIA) that you will use to scan documents into DT FileCabinet. Then, click the Select button to select the default scanner.

note

If you are using DT FileCabinet in a DT Virtual Office environment, you must use a TWAIN-compliant scanner.

Options

Click this button to open the Scan Options dialog, where you can set options to reduce the image size when saved to disk, to optimize the reduced image for colour or black and white pages, and to invert colour for scanned pages.

Drawer ID

Select from this field the ID for the drawer in which you will store scanned pages, or choose <<Select multiple drawers>>.

Image Group

If you want to add scanned images to an image group contained in the current drawer, enter the image group name in this field, or choose an image group from the drop-down list. To create a new image group, enter a name for the new image group in this field.

Undo button

Click this button to undo an entry in the Image Group
field. This button is enabled only after you enter text in the Image Group
field.

Add to list button

Click this button to save the name you entered in the Image Group
field to a custom list.

Append images to existing image groups

Select this option to append the images to the existing image group that was selected or entered in the Image Group field.

note

This option is available only when multiple drawers are selected in the Drawer ID field.

If there is not an image group in the selected drawers that match the text entered in the Image Group field, DT FileCabinet will create a new image group.

Create uniquely named image groups

Select this option to create a new image group in the selected drawers, even if there is an image group with the same name in one of the selected drawers.

note

This option is only available when multiple drawers are selected in the Drawer ID field.

If there is an image group in the selected drawers that matches the text entered in the Image Group field, DT FileCabinet will create a new image group (named Copy 2). DT FileCabinet will not overwrite the existing image group.

Document folders

Mark the checkbox for each folder that should contain a copy of the scanned image.

note

Folders used in the current drawer appear at the top of the folder list, followed by a separator line, and then followed by the list of remaining folders (those not in use in the current drawer).

Scan

Click this button to scan an image using the current settings in the Scan Pages dialog.

Keywords for searching and annotation

Enter text to be used as keywords for searching and/or as an annotation on the scanned image.

applied to

By choosing from the items in this field, you can apply the description you entered to the following:

Keywords for searching:
DT FileCabinet uses this description when you perform searches.

Keywords and all pages text annotation:
DT FileCabinet includes the description in searches and adds the description as a text annotation on all pages of a multiple-page scanned image.

Keywords and first page text annotation:
DT FileCabinet includes the description in searches and adds the description as a text annotation on the first page only of a multiple-page scanned image.

note

When you enter text in the Keywords for searching and annotation pane, DT FileCabinet selects Keywords for searching
in the applied to
field.

Image group contents (appears after initial scan)

Image names

Images for the current group are listed in this pane.

Sort images

Click the

button to sort images in ascending order. Click the

button to sort images in the order of the default naming buttons.

Append

Click this button to append the selected image or subgroup to the preceding image or subgroup.

Rename Down

Click this button to rename the selected image or subgroup using the ‹Image group name›: Page ‹n› format.

Delete selected images

Click the

button to delete images selected in the Image names list.

Promote subgroup image

Click the

button to separate the selected image from its subgroup.

Group selected images

Click the

button to group the selected images together.

note

This button is enabled only after you select multiple images.

Reassign to another image group

Click the

button to open the Reassign Image dialog, where you can choose options for reassigning the selected image to another image group or drawer.

Scroll buttons

Use these buttons to move the selected image up or down in the Image names list.

note

If the selected image is the first page of an image subgroup, the Scroll buttons move the entire subgroup up or down.

If the selected image is the last page of an image subgroup, the down scroll button moves the entire subgroup down and the up scroll button moves the last page up within the image subgroup.

Image name field

The name of the image that you selected in the Image names list appears in this field. To change the name of the selected image, update the text in this field or enter a new name. You can also change image names using the default naming buttons beneath this field.

Undo button

Click this button to undo any changes you made in the Image name
or Page name
field. This button is enabled only when you have entered a name other than the default name.

Default naming buttons

Use these buttons to change the name of the selected image to "W2," "1099," "K1," "Income Statement," "Balance Sheet," or "IRS."

note

You can add, edit, or delete default naming buttons by choosing Setup > System Configuration, and clicking the Image Names tab.

note

If the number of default naming buttons exceeds the available space in this dialog, a More button appears. Click the more button to access additional buttons that do not appear in the dialog.

Display large preview

When this checkbox is marked, a large preview window opens for each page you click in the Image group contents pane. You can close the large preview window by clicking the Close button in the lower-left corner of the preview window. Unmark this checkbox to disable the large preview feature.

Image preview pane

Displays the image that you selected in the image names list. You can use the Zoom Area feature to view magnified areas of the selected image.

When you position the cursor over the Image preview pane in the Image Groups or Copy dialogs, the cursor becomes a magnifying glass and a magnified image area appears. You can move the zoom area vertically and horizontally with the mouse to view magnified segments of the selected image. This is useful for viewing small text in a scanned document.

note

To increase or decrease the size of the zoom area, move the cursor to the left edge of the Image preview pane until the up and down arrow buttons appear Zoom area size adjust