Accounts receivable

Entering receipts

To enter payments received from your firm’s clients, follow these steps.
  1. Choose
    Actions
     then
    Receipt & Adjustment Entry
     (or press CTRL+R) to open the
    Receipt & Adjustment Entry
     screen.
  2. If necessary, go to the Entry tab.
  3. Select the Down arrow button next to the
    Control Date
     field and select the appropriate date. A control date is a date your firm uses to group items for reporting and reviewing purposes. Your firm may use a different control date for each business day, or a single control date for each week of transactions.
  4. In the
    Bank Account
     field, choose the account to which the payment will be deposited in the next open row.
    note
    You can either select the Down arrow button or press F4 to open the drop-down list in this field and similar fields.
  5. Enter the date of the receipt in the
    Date
     field.
  6. In the
    Client
     field, choose the appropriate client from the list.
  7. In the
    Type
     field, indicate the method of payment:
    • ACH
      : Electronic Funds Transfer
    • CA
      : Cash
    • CC
      : Credit Card
    • CHK
      : Check
  8. In the
    Ref Number
     field, enter the check number or other reference, if applicable.
  9. In the
    Amount
     field, enter the amount of the receipt, and press Enter.
  10. Depending on the payment type that you selected, do one of the following:
    • If you select
      ACH
      , the
      Choose bank account for Client < client ID >
       dialog opens. Select the client’s bank account from the
      Choose bank account
       drop-down list, and select
      OK
      .
    • If you select
      CA
       (Cash) or
      CHK
       (Check) for the receipt type, the
      Applied Amounts
       dialog opens, where you can determine how the payment is applied to the client’s outstanding invoices. Go to the next step.
    • If you select
      CC
       (Credit Card), the
      Choose credit card for Client < client ID >
       dialog opens.
      1. If a credit card is on file, select it from the
        Choose credit card
         drop-down list.
      2. If there is no credit card on file, select
        Manual entry/swipe
         from the drop-down list. When prompted, log in to CS Payment. Enter the credit card information, and select the
        Continue
         button. Verify that the information you entered is correct, and select the
        Submit Payment
         button. Select the
        Close
         button to exit CS Payment.
        note
        Using a Magtek USB credit card reader will auto fill all required fields when the card is swiped. Models 21040147, 21040145, 21040107, and 21040108 are keyboard emulators and are the recommended models.
  11. In the
    Applied Amounts
     dialog, you can use the
    Applied
     field to enter the amount to be applied to each outstanding invoice, or select the
    Auto Apply
     button to apply the payment automatically to the oldest invoices first, moving forward until it has been fully applied or until there are no other invoices to which it can be applied. Select
    OK
     when finished.
  12. If desired, enter a comment related to the payment in the
    Comment
     field. You can either use the Comment button next to the field to open the
    Comment
     dialog, or begin typing in the field. When your entry exceeds the length of the field displayed on the Receipts tab, the
    Comment
     dialog opens automatically.
    In the Comment dialog, you can enter whatever text you wish, insert standard text and variable dates, and check spelling. Select
    OK
     when finished.

This article applies to:

  • Product: DT Practice