Detail billing by time and expenses

Select or deselect all entries
Edit or delete entries
Add adjustment entries and progress entries
Relieve progress bills
Unbill entries
Smart Bill or Standard Bill selected entries
Allocate adjustments to different staff
Print the time and expense entry grid

From the
Actions
menu, choose
Billing
.
Mark the checkboxes for the clients or client engagements you want to bill and click the
Detail Bill Selected
button.
In the
Detail Billing
window, click the Time & Expense tab.
tip
You can choose the Time & Expense tab to be your "start-up tab" each time you open Detail Billing. In the User Preferences screen (Setup > User Preferences), click the Billing tab and select your preference from the
Start-up tab
field.

Billing summarized entries

If you would like to summarize the entries by any of the components in the entry grid, mark the appropriate
Summarize By
checkboxes. You can summarize WIP by client, engagement, project, staff, activity, type, or date, or any combination of these.
note
When you select related clients for detail billing, the Billing Selection list shows only the parent client so that you can create a single invoice for the client family. However, the sheet entries for both parent and subsidiary clients are available for billing. In the
Detail Billing
screen, the Billing Selection list displays all the selected client IDs and sort names, and a
Billed
checkbox to indicate which clients you have billed. When you finish billing a client and save their invoice, the application marks the
Billed
checkbox to indicate that the client has been billed. If you need to return to the main
Billing
screen to select or deselect clients, click the
Edit Selection List
button. After you have made your selections, you can return to Detail Billing or select another billing method.
The
Project
checkbox is available only if you are licensed for the Project Management module.
Enter an amount in the
Billed
field for a summarized row to indicate how much you want to bill all of the entries represented by the summarized row. The application distributes this amount proportionately to all entries represented by the row based on their amounts. If you click the Expand button to expand the summarized rows and enter bill amounts at the individual entry level, the amount in the
Billed
field for the summary row is simply the sum of all of the individual entries.
note
The amount you enter on time and expense entries must be 0 or greater. You can only enter negative amounts in the
Billed
field for progress bill entries.
When finished entering the bill amounts, click the
Save
button to save the invoice, or the
Save and Print
button to save the invoice and print it.

Billing at the entry level

For each entry, enter an amount in the
Billed
field, and the application will complete the
Adjusted
field automatically.
note
If the billed amount is less than the amount of the entry and the adjusted amount is 0.00, the remainder will appear in the
Carryover
field. The Carryover amount will be available for billing the next time you bill this client’s engagement.
When finished entering the bill amounts, click the
Save
button to save the invoice, or the
Save and Print
button to save the invoice and print it.

Entering amounts in the Totals section