Billing

Partial billing

When you want to bill a portion of a WIP transaction and carry over the remainder to bill at a later time, this is known as partial billing. When you bill a WIP transaction in the Detail Billing screen, the application assumes you want to final bill the item and write up or write down the difference between the WIP amount and the amount for which the item was billed. As a result, DT Practice automatically calculates the adjusting amount and enters it in the Adjusted column and leaves the carryover at zero. However, if you want to carry over the difference, you can replace the adjustment amount with zero, and DT Practice will then calculate the carryover amount, which is the portion of the WIP amount that was not billed.
Below are the methods for partially billing a single item, a selected set of WIP items, and all available items.

Partial bill a single WIP item

  1. Choose
    Actions
     >
    Billing
    .
  2. Select the client or engagement you wish to bill.
  3. Select
    Detail Bill Selected
    .
  4. Go to the Time & Expense tab.
  5. For the item you would like to partial bill, enter the amount you want to bill in the
    Billed
     column. The application will calculate the difference from the WIP amount and enter it in the Adjusted column.
  6. Replace the Adjusted amount with
    0.00
    . The application will change the sign of the adjustment amount and enter it in the
    Carryover
     column.
note
If you bill the item for more than the WIP amount, the adjustment amount will be positive and you will not be able to zero it out, because that would result in a negative carryover amount, which is not permitted in DT Practice.

Partial bill multiple WIP items for a single amount

  1. Choose
    Actions
     >
    Billing
    .
  2. Select the client or engagement you wish to bill.
  3. Select
    Detail Bill Selected
    .
  4. Go to the Time & Expense tab.
  5. Mark the checkbox for each item you wish to partial bill.
  6. Right-click and choose
    Smart Bill Selected
    .
  7. Enter the amount you want to bill the selected WIP in the
    Billed
     field. The application will calculate the difference from the selected WIP amount and enter it in the
    Adjusted
     field.
  8. Replace the calculated Adjusted amount with
    0.00
    . The application will change the sign of the adjustment amount and enter it in the
    Carryover
     field.
  9. Select
    OK
    . The application will enter a billed amount and corresponding carryover amount on each selected WIP transaction in proportion to the WIP amounts.
note
If you bill the items for more than the WIP amount, the adjustment amount will be positive and you will not be able to zero it out, because that would result in a negative carryover amount, which is not permitted in DT Practice.

Partial bill all available WIP items

  1. Choose
    Actions
     >
    Billing
    .
  2. Select the client or engagement you wish to bill.
  3. Select
    Detail Bill Selected
    .
  4. Select the Time & Expense tab.
  5. Enter the amount you want to bill all the WIP transactions shown on the screen in the
    Billed
     field at the bottom of the screen. The application will calculate the difference from the total WIP amount and enter it in the
    Adj
     field.
  6. Replace the calculated Adjustment amount with
    0.00
    . The application will enter the billed amount and corresponding carryover amount on each WIP transaction in proportion to the WIP amounts.
note
If you bill the items for more than the WIP amount, the adjustment amount will be positive and you will not be able to zero it out, because that would result in a negative carryover amount, which is not permitted in DT Practice.

This article applies to:

  • Product: DT Practice