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This article applies to:

  • Product: Digita Accounts Production Advanced
  • Subject: Account grouping

Create and assign a new nominal code in Accounts Production Advanced

The following procedures are also shown in two videos: Create a new account code, and Assign new account codes .
  1. Take the following steps to create a new account code:
  2. Open the client for whom you want to create the new code.
  3. Select
    Financial Period
    ,
    Configuration
     then
    Accounts
     from the main menu.
  4. Select
    New
    .
  5. Enter a
    Code
    ,
    Name
     and
    External Name
     for the new code in the
    New Account
     dialog box, select either
    Debit
     or
    Credit
    from the drop-down list as appropriate, then
    OK
    .
    note
    The Code can be entered in any format.
  6. Select
    OK
     in the
    New Accounts
     dialog, then
    OK
     in the
    Accounts
     window.
  7. Select
    Refresh
    .
  8. Take the following steps to assign a new account code:
  9. Open the client for whom you want to assign your newly created code.
  10. Select the
    Import / Account Assignment
    , then
    Account Assignment (Master)
    .
  11. Select the plus buttons to expand the
    Category Structure
     and show the category where you want to assign the new code.
  12. Select the new code, then drag and drop it to your chosen folder.
    note
    Drop the code on the destination folder, not underneath it.
  13. When you are satisfied that you've assigned the code to the correct folder, select
    Apply
    .
    note
    You may need to assign your newly created code to more than one Category Structure. After you've selected
    Apply
    , the
    Category Structure
     will show 'Balance'.
    If you've moved the code to the wrong folder, drag and drop it back to the left-hand pane, then retry, ensuring that you drop by hovering your cursor directly over the destination folder.
  14. Select
    Category Structure
    , then take the following steps:
    1. Select the first category from the dropdown list.
    2. Check if the name of your newly created code appears in the left-hand pane.
    3. If it does, drag and drop it to the destination on the right, then select
      Apply
      .
    4. Repeat these steps for each Category Structure in the dropdown list.
  15. Once you've checked each Category Structure in the dropdown list and assigned the new code as appropriate, select
    OK
     in the
    Account Assignment
    window.
  16. Select
    Refresh
     on the
    Summary
     screen.

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