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This article applies to:

  • Product: Digita Accounts Production Advanced
  • Subject: Journal entries,Reports

Create cost units or centres in Accounts Production Advanced

To create cost units:
  1. Add a new journal classification for each cost unit and create journal entries for each one.
  2. Add a report element for each new journal classification.
You'll then be able to duplicate the Profit and Loss in the report, and set the columns on each Profit and Loss template to pick up a different journal classification.
  1. Part 1: Create new journal classification and post a journal for each cost unit
  2. Open the
    Financial Period
     menu, then
    Configuration
    . Select
    Classifications
    .
  3. Select
    Add
    , then select the
    New
     entry to rename it.
  4. Select
    OK
     to save your changes.
  5. Open the
    Journals
     tab, then select
    New
     to create a new journal.
  6. Change the
    Classification
     field to the new classification.
    If you can't find
    Classification
    , select
    More
     to show all journal details.
  7. Create journal entries as normal in the journal. Select
    OK
     to save your changes.
  8. Repeat steps 1–6 to create multiple classifications in order to be able to report on multiple cost units.
    If you are importing data for a single cost centre’s data, go through the usual import process. When you get to
    Step 4 of 4
    , select the
    Classification,
     then select
    Import.
  9. Part 2: Add an element for each new journal classification to the report
  10. Open the
    Reports
     tab.
  11. Right-click on the relevant element within the Report Structure and select
    Copy
    .
    note
    • This will duplicate the element and place it below the original in the Report Structure.
    • You can move this element up or down the Report Structure, if required, by running the report in Design mode and drag and drop the element in the structure.
  12. Right-click the new element and select
    View
     from the context menu.
  13. Right-click the element and select
    Properties
     from the context menue.
  14. Change the
    Name
     for the element per your cost unit, then select
    OK
    .
  15. Run the report in
    Design
     mode.
  16. Double-click the table in the element to open the Design Smart Table window.
  17. Double-click a column header in the table to add the new classification.
  18. Use the the right arrow to locate the
    Journal Classifications
     tab.
    note
    This tab only appears if there are postings within the journal with the new classification assigned to it. Return to Part 1: Step 6. if you need to do this.
  19. Select the new classification, then use
    Add
     to include it with this element.
  20. Select
    OK
     to save.
  21. Repeat steps 15 to 18 for more columns.
    note
    If you have chosen to copy the detailed profit and loss then you will have two pages: Summary and Breakdowns. You can edit the Summary page by following the steps above. The Breakdowns page is made up of small tables, so you'll need to repeat these steps for each table.
  22. You can now repeat steps 8 to 17 to create another Profit and Loss account to report on a different cost unit.