Drawer maintenance

Restoring or merging drawer data

You can restore backup data into your current data location or merge backup data with current drawer data in your data location.
  1. From the File menu, choose Restore.
  2. From the
    Data Location
     field, select the data location to which you will restore the backup data.
    note
    Only data locations that appear in the Data Locations tab of the System Configuration dialog are listed in the
    Data location
     field.
  3. Verify that the
    Restore location
     field shows the location from which you want to restore or merge drawer data. To change this location, click the Change Restore Location button, navigate to the appropriate location, and click OK.
    note
    If you're running Digita FileCabinet in the Digita Virtual Office environment, you can navigate to files on your local network.
  4. In the list of drawers available to restore, highlight the drawer that contains the documents you want to restore or merge with existing drawers.
    note
    Only drawers that are backed up using the File > Backup command at the selected location appear in the list.
  5. Select the Select button to move the selected drawer to the Drawers to restore pane on the right.
  6. Select the appropriate restore option.
    • Restore drawers
       - Click this option to restore the selected drawers. If the drawer that you will restore already exists in the data location, Digita FileCabinet will ask if you want to overwrite the existing drawer or cancel the restore. Drawers that do not already exist in the data location are created during the restore process.
    • Merge with existing drawers
       - Click this option to merge selected drawers with their respective drawers that may already exist in the data location. If a drawer that you are merging already exists in the data location, Digita FileCabinet will prompt you about each document that has different versions in the current data and backup data. When prompted, you can decide whether to keep the current document, keep the document from the backup, or keep both (Digita FileCabinet will give the restored document a unique name). Drawers that do not already exist in the data location are created during the restore process.
    • Merge with single drawer
       - Click this option to merge selected drawers into a single drawer that already exists in the data location. Choose the desired single drawer from the adjacent field. If documents from the drawers that you are merging already exist in the drawer receiving the merge, Digita FileCabinet will prompt you about each document that has different versions in the current data and backup data. When prompted, you can decide whether to keep the current document, keep the document from the backup, or keep both (Digita FileCabinet gives the restored document a unique name).
  7. Select the Restore or Merge button.
note
  • You can merge data backups that are stored in Digita FileCabinet by other Digita Professional Suite applications only when the backup and destination drawers have the same drawer ID.
  • If you restore a drawer that is not in the multiple-file format, Digita FileCabinet prompts you to convert the drawer to the multiple-file format. You can suppress this message by marking the
    Do not show me this warning again
     checkbox in the message, or by clearing the
    Warn when restoring drawers and a conversion is required
     checkbox in the Setup > User Preferences > Misc tab.
  • If you are restoring drawer data without using the restore feature in Digita FileCabinet, you must rebuild the list.
  • Drawers that do not match the data format of the current data location convert automatically during the restore or merge process.

This article applies to:

  • Product: digita-filecabinet