Accounts Receivable

Entering receipts

To enter payments received from your firm’s clients, follow these steps.
  1. Choose Actions > Receipt & Adjustment Entry (or press CTRL+R) to open the Receipt & Adjustment Entry screen.
  2. If necessary, click the Entry tab.
  3. Click the Down arrow button next to the
    Control Date
     field and select the appropriate date. A
    control date
     is a date your firm uses to group items for reporting and reviewing purposes. Your firm may use a different control date for each business day, or a single control date for each week of transactions.
  4. In the
    Bank Account
     field, choose the account to which the payment will be deposited in the next open row.
    note
    You can either click the Down arrow button or press F4 to open the drop-down list in this field and similar fields.
  5. Enter the date of the receipt in the
    Date
     field.
  6. In the
    Client
     field, choose the appropriate client from the list.
  7. In the
    Type
     field, indicate the method of payment:
    • ACH
      : Electronic Funds Transfer
    • CA
      : Cash
    • CC
      : Credit Card
    • CHK
      : Check
  8. In the
    Ref Number
     field, enter the check number or other reference, if applicable.
  9. In the
    Amount
     field, enter the amount of the receipt, and press Enter.
  10. In the Applied Amounts dialog, you can use the
    Applied
     field to enter the amount to be applied to each outstanding invoice, or click the Auto Apply button to apply the payment automatically to the oldest invoices first, moving forward until it has been fully applied or until there are no other invoices to which it can be applied. Click OK when finished.
  11. If desired, enter a comment related to the payment in the
    Comment
     field. You can either click the Comment button button next to the field to open the Comment dialog, or begin typing in the field. When your entry exceeds the length of the field displayed on the Receipts tab, the Comment dialog opens automatically.
    In the Comment dialog, you can enter whatever text you wish, insert standard text and variable dates, and check spelling. Click OK when finished.

This article applies to:

  • Product: Digita Practice Advanced