Billing

Applying open credits in detail billing

Viewing open A/R items in detail billing

To determine if the client you are billing has an unapplied payment or credit that can or will (depending on your user preferences) be applied to the invoice being created, follow these steps.
  1. On any tab of the Detail Billing screen, click the
    Dashboard for <ClientName>
     link. The dashboard for the client being billed will open in the center of the screen.
  2. Click the view that contains the Open Items portlet (or add it to one of the views).
The Open Items portlet shows any unapplied credits.

Applying open credits with the approval process for billing turned off

Use the Apply Open Credits dialog to apply any receipts, credit memos, or write-offs that are not fully applied during detail billing.
note
To access this dialog, you must have open credits available for the current client, and you must not have the approval process enabled for billing. To turn off the approval process, clear the
Required for Billing
checkbox on the Preferences tab of the Firm setup screen.
To apply open credits in detail billing, follow these steps.
  1. Choose Actions > Billing.
  2. Mark the checkbox for the client engagement you want to bill and click the Detail Bill Selected button.
  3. In the Summary tab, enter the billing amount.
  4. Click the More button next to the
    Open credit balance
     field to open the Apply Open Credits dialog.
  5. The Apply Open Credits dialog lists any receipts, credit memos, or write-offs that are not fully applied. Do one of the following.
    • Enter the amount you wish to apply in the
      Applied to this Invoice
       field.
    • Click the Auto Apply button to have the application apply credits to the invoice, starting with the oldest open credits.
    note
    You can only apply credits up to the available amount. Also, the total of the applied amounts cannot exceed the invoice amount.
  6. Click OK to apply the credits.
note
You can further edit the billed amount, if necessary; however, you cannot enter an invoice amount that is lower than the credit amount you chose to apply.

Applying open credits with the approval process for billing turned on

When the approval process for billing is turned on, you cannot apply open credits while in the Detail Billing screen because the invoice must be posted before a receipt can be applied to it. You can apply open credits when posting an invoice created using any of the available methods, including Detail Billing, Quick Billing, Standard Billing, Recurring Billing, and Integrated Invoices.
  1. Choose Actions > Billing > Review tab.
  2. Select the invoice you want to post by marking the corresponding checkbox.
  3. Click the Post Selected button.
    note
    If you have marked the
    Automatically display Apply Open Credits dialog
     in User Preferences, the Apply Open Credits dialog opens.
    • If you have selected
      Automatically apply open credits
      , the
      Applied to this Invoice
       field is populated automatically with the amount of the receipt up to the amount of the invoice. You can adjust this amount if necessary, or set it to zero if you do not want to apply the receipt to this invoice.
    • If you have not selected
      Automatically apply open credits
      , the
      Applied to this Invoice
       field will be blank. You must either enter the amount you want to apply (up to the amount of the invoice), or click the Auto Apply button to apply the entire amount to this invoice.
If you did not select
Automatically display Apply Open Credits dialog
 in user preferences, one of the following conditions applies.
  • If you selected
    Automatically apply open credits
    , the open credit amount will be applied to this invoice up to the amount of the invoice. You will not have the opportunity to modify the amount applied while billing.
  • If you did not select
    Automatically apply open credits
    , any open credits will not be applied to this invoice. You will not have the opportunity to apply a credit while billing.

This article applies to:

  • Product: Digita Practice Advanced