Audit history for Files

note

You need to be a Site Admin to view the Audit History of files. If you are not a Site Admin, you only see the Version History, and the audit information is not displayed

Accessing the Audit history page

Open More Actions
> Audit History
for the file.

note

Alternatively, the site in which the file has been saved may be configured to open the audit history page when a link to a file is accessed. For example, the file name in the list of files in the Files module, a link to a file in Recent Activity or in an email alert can be configured either to download the file directly or display the file's information page

The Audit history page

The audit history page displays basic information about the file, including a list of audits
, notes
about the current version (users also can add new notes if they have the correct permissions), access to the file's
previous versions
and the option view who has accessed
the file and who has not.

note

As of May 2024, the audit includes additional approval information, such as the approver's name, role and department

Depending on user's permissions and how the site was configured, there may also be options to download the original version
of the file, such as if digital rights management is enabled.

Finally, the file information page is also the location where comments
about the file can be viewed and added, provided that commenting is enabled for the Files module. Any user who can view a file can add a comment, except for bidders.

note

By default, the audit shows actions for the previous 30 days. To change the selected period, open Admin
> Content management
(under Audits and reports
> Audits
)

Change the dates for Performed between
and To
> Save
your changes: