Company Formations
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This article applies to:

  • Product: Onvio
  • Audiences: Staff

Complete a company formation project: section 1 Corporate Name

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Before you start

Before starting a company formation project, you will need to set up the prospective company as a client, then add a company formation project to it.
The company formation project has six sections. Section 1 is about the Corporate Name and Agent Details.

New Company Details

  1. Select
    Check Name Availability
     to run the Companies House Company Name Availability Checker.
    note
    Remember to also check the name of the prospective company against the UK Intellectual Property Office trade marks register.
  2. Choose either England & Wales, Wales, Scotland or Northern Ireland from the the
    Location of Proposed Registered Office
     drop-down list.
  3. If the name of the prospective company includes a sensitive word or expression as defined by Companies House guidance, select
    Yes
     and carry out the following steps to upload an authorisation, otherwise select
    No
    .
    Read more about uploading an authorisation.
    1. Select
      New Upload
      .
    2. Upload the authorisation required to use the sensitive word or expression (in a PDF file) to your Onvio Documents folder.
    3. Return to Tab 1 of the New Incorporation screen and select
      Refresh
      .
    4. Select the checkbox next to your newly uploaded authorisation.
  4. If the name of the prospective company is the same as the name of an existing company or Limited Liability Partnership in the same group, select
    Yes
     and carry out the following steps to upload a letter of consent, otherwise select
    No
    .
    note
    Read the Companies House guidance on Incorporation and names to understand which characters are disregarded when determining if a name is the same as another.
    Read more about uploading a letter of consent.
    1. Select
      New Upload
      .
    2. Upload the letter to your Onvio folder.
    3. Return to Tab 1 of the New Incorporation screen and select
      Refresh
      .
    4. Select the checkbox next to your newly uploaded letter.
  5. Select
    Next
    .
note
Companies House will not incorporate the prospective company if its name is the same as or too like another company or LLP, unless the following two conditions are met.
  • The two companies/LLPs belong to the same group.
  • The subscribers provide Companies House with a letter of consent from the existing company/LLP in the group.

Agent Details

  1. Select
    Yes
     if the statement of compliance with the regulations will be made by an agent then follow the steps below to check the agent's details, otherwise select
    No
     if the statement will be made by the subscribers.
    Read more about checking the agent's details.
    1. Check the correct name and address details have been entered for the Agent.
    2. If any details for the Agent or wrong or missing, select
      Edit Agent Details
      .
  2. Select
    Next
    .