Share folders
When you or other staff members share a folder in the Documents area with specific clients, those clients will be able to view and download the files in those folders from within Onvio Client Centre.
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Note:
In Onvio Client Centre, Clients will see only individual files from the folders you share.Tick the checkbox for the folder that you want to share in the Client Documents tab and choose Manage > Share Folder.
In the Share Folder panel, you can select contacts who are associated with the current client and who have access to Onvio and assign folder sharing roles. Assigned roles will determine the actions that contacts can take on the files within the folder.
- Clients cannot share files.
- When a client uploads files to a shared folder, Onvio notifies the Partner, Manager, and/or Associate who is assigned to the client in the General tab of the Clients screen. Onvio notifies the firm Administrator if you haven't made assignments in the Clients screen.
Update contact information to enable sharing
If you select a contact who doesn't meet the criteria for folder sharing, the Enable Sharing panel opens, allowing you to define the contact relationship and/or enable Client Centre access for the selected contact.
If the Enable Sharing panel opens, follow these steps.
- If the Client Centre Access buttons are visible, click the On button to enable access to Client Centre.
- Complete all other fields as needed. Onvio prompts you for all required information.
- Click Save to enable sharing for the updated contact.
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- You can also define relationships when you add or update contact information.
- You can also enable Client Centre access in the Clients screen.
View share information
You can view information about the shared folders and files by clicking the Share button next to the shared folder or file in the Client Documents area. The Share panel lists all Reviewers, Contributors, and Owners for the item.
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- At the folder level, you can click the Share button to view and/or edit the list of people that share the folder. If the list exceeds 20 people that share the folder, you can click the Edit Shared Details link to view and/or edit the list in the Manage Share screen.
- At the file level, you can click the Share button to view-only the list of people that share the file. If the list exceeds 20 people that share the file, you can click the View Shared Details link to open the Manage Share screen.