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This article applies to:

  • Product: ONESOURCE Global Trade
  • Sub-Product: IMMEX

Document Information

The
Documents
 section of the
Pedimento Digital Files/Data
 screen contains the following options:

COVE Files

COVE files will appear if the simplified COVE or COVE report has been generated in the billing module for the invoice(s) belonging to the pedimento entered in the Digital File.

Digitized Documents

Digitized documents appear when a user uploads related documents (e.g. Certificate of Origin) to a Pedimento. The BPM workflow named IMMEX_VUCEM_DOCS and IMMEX_VUCEM_ACUSES has been created to automatically execute according to the schedule set by the user. This workflow retrieves E-Digitized Documents and Coves Files from VUCEM Government, via web services. It operates automatically and populates the information in the designated screen below, organized by Pedimento, and work for both clients using IMMEX and clients using the standalone Expediente Digital.

DODA Files

DODA files are DODA documents that were generated within the IMMEX system and linked to the selected pedimento. DODA documentation can also be loaded by using the
Upload Document
 option on the top right part of the
Digital File
 screen.

M3 Pedimento Files or Bank Pedimento Files

If your company is not subscribed to the SAAI module of IMMEX, you will be able to upload M3/bank payment files by pedimento. These files must be requested from your Customs broker.
If your company is subscribed to the SAAI module of IMMEX, the M3/Bank files will be stored in this module after they have been received in SAAI.

Manifestation of Value Report

Manifestation Reports generated in IMMEX will be reflected and stored in the
Digital File
 module. They can also be uploaded by clicking on the
Upload Document
 button.

Packing List

Packing lists are generated in the
Work With
 Invoices module. Once they are printed, they will be linked to an invoice which is then linked to a pedimento. All invoices linked to the selected pedimento in the
Digital File
 screen will appear in the
Packing List
 section of the screen.

Pedimentos

If your company is not subscribed to the SAAI module of IMMEX, upload the pedimento using the
Upload Document
 button on the
Digital File
 screen.
If your company is subscribed to the SAAI module of IMMEX, the pedimentos will be automatically stored when they are sent to print from SAAI.

Printed Invoices

The
Printed Invoices
 section shows every invoice sent to print from the
Work With Invoices
 module of IMMEX for the selected pedimento.

Manual cleanup – Acuses from rejected table

If your document does not appear on the lists, it means it got rejected by the government and can’t be retrieved by the BPM workflow. Once the document gets rejected three times, the BPM workflow no longer attempts to retrieve it.
You can reset your document’s status and make it executable by the BPM workflow again to have three more chances of being approved by the government. To proceed, follow the steps below:
  1. Click on your user menu.
  2. Select
    Debug
    .
  3. Choose
    User Updates
    .
  4. The “
    Execute Batch SQL
    ” screen will appear. In the “Named Query Set” list, select
    MANUAL CLEANUP – ACUSES FROM REJECTED TABLE
    .
  5. In the “IDS” field, enter the identifier numbers of the documents whose status you want to reset. Separate each identifier number with a comma. When finished, select
    Execute
    .
  6. Once the process is completed successfully, the document becomes eligible to be retrieved by the BPM workflow again.

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