Distributions tab
: To distribute the deposit to one or more accounts, select the applicable account from the dropdown in the Account column, enter a description for the distribution in the Description column, and enter the distribution amount in the Amount column.
If you select a GL account that's associated with a bank account, the application will automatically create a corresponding proxy transaction.
For AR deposits, the distributions are based on the payments and cash back (if applicable) for the deposit transaction, as described in the following examples.
The deposit includes 2 payments with a total of $200. If the GL account for both deposits is 110 - Undeposited funds, the Distributions tab would show a single distribution to account 110 for $200.
The deposit includes 3 payments with a total of $300. If the GL account for 2 of the payments ($200) is 110 - Undeposited funds and the GL account for the 3rd payment ($100) is 111 - new Undeposited funds), the Distributions tab would show 1 distribution to account 110 for $200 and 1 distribution to account 111 for $100.
The deposit includes 2 payments with a total of $200 and a cash back amount of $50. If the GL account for both payments is 110 - Undeposited funds and the GL account for cash back is 115, the deposit total would be $150, and the Distributions tab would show 1 distribution to account 110 for $200 and 1 distribution to account 115 for -$50.
Record additional details about the deposit for your own records. For example, you may want to record the exact description and amount of each individual item included in the deposit, or you may want to enter the amounts deposited by payment type (cash, check, credit card).
For AR deposits, the amount of detail displayed in this tab depends on whether or not the
Split out deposit details
checkbox is marked for the deposit transaction in the
Enter Deposits
screen.
If the checkbox is marked, the grid includes a row for each check and credit card payment, a single row for all cash payment amounts combined, and a single row for all cash back amounts combined.
If the checkbox isn't marked, the application combines all payments and cash back amounts into a single entry in the grid. The amount is the net deposit amount.