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Conversion notes and exceptions
The following section details all known conversion exceptions between data from EasyACCT and the converted data in Accounting CS. Conversion exceptions may include differences in field lengths between EasyACCT and Accounting CS, required parsing of information from 1 field in EasyACCT to multiple fields in Accounting CS, manipulation of EasyACCT data to conform with Accounting CS requirements, and so on.
Adjustments to prior-year balances
If you need to make an adjustment for a prior-year account balance in Accounting CS after the client’s data has already been converted and imported into Accounting CS, select
Actions
, then Enter Trial Balance
and enter the correct balance directly into the column for the prior year.Bank accounts
The conversion doesn’t convert any bank accounts when information for the account is not listed in the following areas in the screen in EasyACCT: Bank Account Number or Bank Routing Number. If the Bank Account Number or Routing Number is missing from the
Bank Accounts
screen, any transactions using the associated bank accounts are not converted.Bank reconciliation
We recommend that you reconcile accounts through the most current month. All transactions are converted into Accounting CS as cleared for the bank reconciliation. Therefore, if there are any transactions outstanding at the time of the conversion, you will need to enter the transactions in the window that is accessible from the screen.
Employee data
EasyACCT uses a single field for the last name field, and Accounting CS uses both a last name field and a suffix field. To accommodate this difference, the conversion divides the last name field if there is a blank space in the last name.
If the Informational Messages list includes any diagnostic messages about employee address information, you need to review and update the address information for those employees to complete the proper setup for relevant taxes.
note
- No earnings information is imported for employees with addresses that Accounting CS considers to be incomplete or invalid. SelectFile,Print Reports, print the Employee Earnings report, and compare that to the earnings report from EasyACCT.
- Not all local balances can be converted. Earnings data for an employee who uses one of the local withholding or SDI items are not converted and an import message will display a list of the employees who are affected. You will need to enter that earnings data manually; for more information, seeEnter historical payroll checks in sequencein our Help and Support.
Employer contribution items
Company match items set up as percent-of-deduction items are converted as fixed-amount items. After the conversion is complete, select
Setup
, Employees
, then the Payroll Items
tab. In the Employer Contributions
section, change the calculation type from Fixed amount
to Percent of deduction
for any employees for which the company match item is selected.GL period-end and year-end dates
For a 13-period client or for a client using period-end dates other than end-of-month dates, be sure to edit the period-end dates in Accounting CS to match the client end dates in EasyACCT Write-Up. In Accounting CS, select
Setup
, Clients
, then Edit dates
on the Accounting Information
tab.Journal transactions with the same reference number
Transactions with the same reference number are grouped together into a single journal entry during the conversion. Journal transactions are displayed in the General journal for the posting period in which the transactions occurred. To transfer entries to a different journal after the conversion is complete, use the following steps.
- SelectActions,Enter Transactions, thenEdit Multiple Transactionson theEnter Transactionsscreen.
- SelectEditfrom the dropdown in theActionfield.
- SelectJournalfrom the dropdown in theTransactionssection, then select the new journal name.
- Mark the checkbox next to each item to transfer, then selectOK.
Multi-state data
If your client manages courtesy withholding for any state or locality that is different from the client’s main address, you may need to complete additional steps in Accounting CS following the conversion to ensure proper taxation. On the
Payroll Taxes
tab of the screen, mark the Client has nexus in this state
checkbox for any states in which the client performs courtesy withholding. For courtesy withholding at the local level, select Local
and mark the Nexus
checkbox for the local withholding’s tax agent. Verify the Unemployment ID
and/or Withholding ID
for a client on the Payroll Taxes
tab of the screen.When the client must manage withholding or SUTA for multiple states, Accounting CS uses the default GL account listed in the
Automatic Payroll Posting
screen in EasyACCT for all states. If each state uses a different GL account, you will need to correct that information in Accounting CS (in the Payroll Taxes
tab of the screen) following the conversion.Payroll items/deductions
Pay/deduction items convert with the Company Default Payroll Information taxability if they are set up on both company and employee. If taxability information for employee pay/deduction items differs from the company’s information, you will need to create a new pay/deduction item (in the screen) with the taxability setup needed for the employee. If a pay/deduction item is only on an employee setup, and not a company, the pay/deduction item will be set up with the taxability used for first the employee the item is found. Employer contribution items must use a
GP
field and W/H
field to be associated to the correct payroll items.Terminated employees and inactive vendors
Employees with a termination date or vendors marked as inactive in EasyACCT are converted to Accounting CS to enable you to complete W-2s or 1099s for the current year. To see information for the inactive employees, mark the
Include inactive
checkbox in the screen in Accounting CS after imported the converted data.Transactions
Only current-year transactions are converted.
Vendor data
Deductions that accrue during normal processing must be linked to the vendor in Accounting CS. In Accounting CS, select and, for each deduction item, select the vendor from the
Agent
field on the Main
tab of the Payroll Items
screen. To add a 1099 form, you must select 1099 Recipient
on the Main
tab of the vendor. To update the amount on the 1099 form, see Edit amounts on a 1099 form
in Help and Support.Related Content
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