Enter transactions screen

About the Enter transactions screen

Select
Actions
then
Enter Transactions
.

• Accounts payable processing:  AP checks and payments created in the Manage Payments screen.
• Accounts receivable processing: AR deposits in the Enter Deposits screen.
• Live payroll processing: Payroll checks created in the Enter Batch Payroll Checks screen.
• Transactions imported from the client's financial institution through the Bank Feeds Dashboard.

Print a single unprinted check or single deposit slip

• Select File, and then Print Current Check or Print Current Deposit Slip.
• Press CTRL + P (for checks) or CTRL + D (for deposits)
• Select Print Current Check or Print Current Deposit Slip on the toolbar

Transaction types

AP checks

Use AP check transactions to record checks that are written as prepayments to a 1099 vendor or trade vendor.

To add an AP check transaction, select

Enter Transactions

,

Actions

, then select

AP check

from the

Type

dropdown.

Tabs on the screen:

Application Distributions tab
: (Cash-basis clients only) This tab is available if there are any payables applied to this AP check. The tab displays a summary of the payable application distributions. You can't modify the information in this tabbed page.
Distributions tab
: If you selected an accounts payable GL account in the
Accounts Payable
tab of the
Vendors
screen, the application includes a row in this grid for each unique 1099 form/checkbox selection in the
Distributions
tab of the
Vendors
screen and replaces the distribution accounts with that AP account.
If you didn't select an accounts payable GL account in the vendor record, the application uses the distributions exactly as they are entered in the
Distributions
tab of the vendor record.
Address tab
: By default, the application displays the vendor's mailing address (the address for which the
Mailing address
checkbox is marked in the
Main
tab of the
Vendors
screen), but you can select the down arrow next to the 1st field to select a different address.
Applied Payables tab
: This tab displays all payable applications that have been applied to this AP check. To view detailed distribution information, select the ellipsis in the grid to open the
Applied Payable Distributions
screen.
To unapply a payment, select the checkbox next to the payment to unapply, and then select
Unapply selected
.
Direct Deposit tab
: This tab displays the direct deposit allocation information, as set up in the
Direct Deposit
tab of the vendor record. You can't modify the information in this tabbed page.
Notes tab
: Enter miscellaneous information that may be helpful when you are reviewing check transactions. If you enter any information in this tab, the application displays an icon in the Notes column for the transaction.
Events tab
: This tab displays the date and time that an action was taken on the selected AP check and the ID and name of the staff person who took the action. Recorded events include adding, finalizing (entering as handwritten, changing to handwritten, or printing), and voiding the transaction.

Fields on the screen:

Template
: If you set up any transaction templates for AP checks, you can select the applicable template from the dropdown to have the application enter the default information that is included in the template. You can override any of the default information, as necessary.
Handwritten / Check #
: Mark the checkbox if this is a handwritten check, and then enter the check number in the field. Handwritten check transactions represent physical checks that were written from the selected bank account and that need to be recorded in the application to ensure that the balance matches the actual bank balance.
Date
: Enter the AP check date. If this is a handwritten check, you must enter a date.
ID / Payee
: The vendor
ID
is required for AP checks. The dropdown in the
ID
field includes the vendor ID and name for all 1099 and trade vendors that were set up in the
Vendors
screen. When you select a vendor, the application populates the
Payee
field with the vendor name.
Amount
: An amount is required, but you don’t need to enter it yourself. If you don’t enter an amount, the application sums the distribution amounts and enters that number in this field.
Memo
: Enter the text to print on the check's Memo line.

AP payments

Use AP payment transactions to record prepayments made to a 1099 vendor or trade vendor.

To add an AP payment transaction, select

Actions

,

Enter Transactions

, then select

AP payment

from the

Type

dropdown.

Tabs on the screen:

Application Distributions tab
: (Cash-basis clients only) This tab is available if there are any payables applied to this AP payment. The tab displays a summary of the payable application distributions. You can't modify the information in this tabbed page.
Distributions tab
: If you selected an accounts payable GL account in the
Accounts Payable
tab of the
Vendors
screen, the application includes a row in this grid for each unique 1099 form/checkbox selection in the
Distributions
tab of the
Vendors
screen and replaces the distribution accounts with that AP account.
If you didn't select an accounts payable GL account in the vendor record, the application uses the distributions exactly as they are entered in the
Distributions
tab of the vendor record.
Applied Payables tab
: This tab displays all payable applications that have been applied to this AP payment. To view detailed distribution information, select the ellipsis in the grid to open the
Applied Payable Distributions
screen.
To unapply a payment, select the checkbox next to the payment to unapply, and then select
Unapply selected
.
Notes tab
: Enter miscellaneous information that may be helpful when you are reviewing check transactions. If you enter any information in this tab, the application displays an icon in the Notes column for the transaction.
Events tab
: This tab displays the date and time that an action was taken on the selected AP payment and the ID and name of the staff person who took the action. Recorded events include adding and voiding the transaction.

Fields on the screen:

Template
: If you set up any transaction templates for AP payments, you can select the applicable template from the dropdown to have the application enter the default information that is included in the template. You can override any of the default information, as necessary.
Reference
: Enter a reference number for this payment, if applicable.
Date
: (Required) Enter the AP payment date.
ID / Description
: The
ID
field includes all 1099 and trade vendors that were set up in the
Vendors
screen. When you select a vendor, the application populates the
Description
field with the vendor name.
Amount
: An amount is required, but you don’t need to enter it yourself. If you don’t enter an amount, the application sums the distribution amounts and enters that number in this field.

Checks

Use Check transactions to record vendor and payee checks.

To add a Check transaction, select

Actions

,

Enter Transactions

, then select

Check

from the

Type

dropdown.

Tabs on the screen:

Distributions tab
: Distribute the check to 1 or more accounts.
For 1099 items, you can select the ellipsis in the grid to open the
Details
screen, where you can enter detailed information about the distribution.
Address tab
: By default, the application displays the vendor's mailing address (the address for which the
Mailing address
checkbox is marked in the
Main
tab of the
Vendors
screen), but you can select the down arrow next to the 1st field to select a different address.
Direct Deposit tab
: This tab displays the direct deposit allocation information, as set up in the
Direct Deposit
tab of the vendor record. You can't modify the information in this tabbed page.
Notes tab
: Enter miscellaneous information that may be helpful when you are reviewing check transactions. If you enter any information in this tab, the application displays an icon in the Notes column for the transaction.
Events tab
: This tab displays the date and time that an action was taken on the selected check and the ID and name of the staff person who took the action. Recorded events include adding, finalizing (entering as handwritten, changing to handwritten, or printing), and voiding the transaction.

Fields on the screen:

Template
: If you set up any transaction templates or amortization schedules for checks, you can select the applicable template from the dropdown to have the application enter the default information that is included in the template. You can override any of the default information, as necessary.
Handwritten / Check #
: Mark the checkbox if this is a handwritten check, and then enter the check number in the field. When you mark this checkbox, the
Date
field defaults to the system date and the
Check #
field defaults to the next check number for the selected bank account. You can override both fields.
Handwritten check transactions represent physical checks that were written from the selected bank account and that need to be recorded in the application to ensure that the balance matches the actual bank balance.
Date
: (Required) Enter the check date. Handwritten checks must have a date.
Handwritten check transactions represent physical checks that were written from the selected bank account and that need to be recorded in the application to ensure that the balance matches the actual bank balance.
ID / Payee
: The
Payee
field is required. If you select a vendor ID from the
ID
field, the application populates the
Payee
field with the vendor name.
Amount
: An amount is required, but you don’t need to enter it yourself. If you don’t enter an amount, the application sums the distribution amounts and enters that number in this field.
Memo
: Enter the text to print on the check's memo line.

Check summary memos

Use Check summary memo transactions to create one-sided credit distributions that offset checks and payments. The application calculates the amount required to offset the printed and handwritten checks and the payments for the selected bank account, journal, and posting period and enters that amount in the

Amount

field.

Check summary memo transactions are beneficial on transaction-based reports, such as the General Ledger reports, to display lump sum credit distributions, instead of displaying each check and payment individually.

To add a Check summary memo transaction, select

Actions

,

Enter Transactions

, then select

Check summary memo

from the

Type

dropdown.

Tabs on the screen:

Distributions tab
: View detailed information about the transactions that are being offset by the check summary memo in this tabbed page. You can't modify the transaction information in any cells, but you can delete entire rows for any checks or payments you don't want to include in the check summary memo.
Notes tab
: Enter miscellaneous information that may be helpful when you're reviewing check summary memo transactions. If you enter any information in this tab, the application displays an icon in the Notes column for the transaction.
Events tab
: This tab displays the date and time that an action was taken on the check summary memo transaction and the ID and name of the staff person who took the action.

Fields on the screen:

Reference
: Enter a reference number for the check summary memo.
Date
: (Required) Enter the transaction date.
Description
: Enter a description for the check summary memo.
Amount
: Displays the transaction amount, which is the sum of all printed and handwritten checks and all payments for the selected bank account, journal, and posting period. The amount is read-only and the application will update it automatically if you remove rows from the Distributions grid, or if the transactions included in the check summary memo are later modified or deleted.

Deposit

Use Deposit transactions to record deposits into the selected bank account.

To add a Deposit transaction, select

Actions

,

Enter Transactions

, then select

Deposit

from the

Type

dropdown.

Tabs on the screen:

Distributions tab
: To distribute the deposit to one or more accounts, select the applicable account from the dropdown in the Account column, enter a description for the distribution in the Description column, and enter the distribution amount in the Amount column.
For AR deposits, the distributions are based on the payments and cash back (if applicable) for the deposit transaction, as described in the following examples.
Examples:
The deposit includes 2 payments with a total of $200. If the GL account for both deposits is 110 - Undeposited funds, the Distributions tab would show a single distribution to account 110 for $200.
The deposit includes 3 payments with a total of $300. If the GL account for 2 of the payments ($200) is 110 - Undeposited funds and the GL account for the 3rd payment ($100) is 111 - new Undeposited funds), the Distributions tab would show 1 distribution to account 110 for $200 and 1 distribution to account 111 for $100.
The deposit includes 2 payments with a total of $200 and a cash back amount of $50. If the GL account for both payments is 110 - Undeposited funds and the GL account for cash back is 115, the deposit total would be $150, and the Distributions tab would show 1 distribution to account 110 for $200 and 1 distribution to account 115 for -$50.
Details tab:
Record additional details about the deposit for your own records. For example, you may want to record the exact description and amount of each individual item included in the deposit, or you may want to enter the amounts deposited by payment type (cash, check, credit card).
For AR deposits, the amount of detail displayed in this tab depends on whether or not the
Split out deposit details
checkbox is marked for the deposit transaction in the
Enter Deposits
screen.
If the checkbox is marked, the grid includes a row for each check and credit card payment, a single row for all cash payment amounts combined, and a single row for all cash back amounts combined.
If the checkbox isn't marked, the application combines all payments and cash back amounts into a single entry in the grid. The amount is the net deposit amount.
Notes tab
: Enter miscellaneous information about the deposit that may be helpful when you're reviewing deposit transactions. If you enter any information in this tab, the application displays an icon in the Notes column for the transaction.
Events tab
: This tab displays the date and time the deposit was added and includes the ID and name of the staff person who added it.

Fields on the screen:

Template
: If you set up any transaction templates for this type of deposit, you can select the applicable template from the dropdown to have the application enter the default information that is included in the template. You can override any of the default information, as necessary.
Reference
: Enter a reference for this deposit transaction.
Date
: (Required) Enter the deposit date.
Description
: Enter a description for the deposit transaction.
Amount
: An amount is required, but you don’t need to enter it yourself. If you don’t enter an amount, the application sums the distribution amounts and enters that number in this field.

Deposit summary memo

Use Deposit summary memo transactions to create one-sided debit distributions to offset deposits and AR deposits. Accounting CS calculates the amount required to offset the deposits for the selected bank account, journal, and posting period, and enters that amount in the

Amount

field.

Deposit summary memo transactions are beneficial on transaction-based reports, such as the General Ledger reports, to display lump sum debit distributions, instead of displaying each deposit individually.

To add a Deposit summary memo transaction, select

Actions

,

Enter Transactions

, then select

Deposit summary memo

from the

Type

dropdown.

Tabs on the screen:

Distributions tab
: View detailed information about the transactions that are being offset by the deposit summary memo in this tabbed page. You can't modify the transaction information in any cells, but you can delete entire rows for any deposits or AR deposits you don't want to include in the deposit summary memo.
Notes tab
: Enter miscellaneous information about the deposit that may be helpful when you're reviewing deposit summary memo transactions. If you enter any information in this tab, the application displays an icon in the Notes column for the transaction.
Events tab
: This tab displays the date and time action was taken on the deposit summary memo transaction and the ID and name of the staff person who took action.

Fields on the screen:

Reference
: Enter a reference for the deposit summary memo.
Date
: (Required) Enter the transaction date.
Description
: Enter a description for the deposit summary memo.
Amount
: Displays the transaction amount, which is the sum of all deposits and AR deposits for the selected bank account, journal, and posting period. The amount is read-only and the application will update it automatically if you remove rows from the Distributions grid, or if the transactions included in the deposit summary memo are later modified or deleted.

Journal entry

Use Journal entry transactions to record journal entries for your client. You can enter journal entry transactions in the General journal or in any of journals that were set up in the

Journals

screen.

When you create a journal entry, you'll need to also select a journal entry subtype.

Journal subtypes:

Adjusting
: To post entries to unadjusted balances so that they become part of the adjusted trial balance, to correct an error in recorded sales, or to set up prepaid expenses. For example, to record depreciation on a vehicle for the year.
Eliminating
: To calculate adjusted balances for the client in a consolidated master client, similar to an Adjusting journal entry for a regular client.
Other
: To prepare financial statements on another comprehensive basis of accounting to combine with the adjusting trial balance to create the other basis trial balance. For example, to record special state tax adjustments.
Potential
: To record journal entries that may be needed later. Potential journal entries can easily be converted to any other journal entry type.
Reclassifying
: To change the classification for financial statement purposes. Many firms use reclassifying journal entries to move amounts from 1 GL account to another. However, in Accounting CS, you can use it for any purpose. By default, reclassifying journal entries affect only the Report, Tax, and Other balance. But you can change this in the
Balance Definitions
screen.
For example, to move a portion of long-term debt (a long-term liability) at the end of the year to the current portion of long-term debt (a current liability that must be paid within the next year).
Regular
Tax Adjustment
: To modify the presentation of account balances to comply with taxing authority regulations. The tax adjustment subtype doesn't transfer to the General Ledger and doesn't transfer forward from 1 period to the next. The adjusted balance is carried forward each period and becomes the unadjusted balance for the next period.
Example:
Period 1 account balances for an account: Unadjusted–10; Adjusted–30; Tax–50
Period 2 account balances for an account: Unadjusted–30; Adjusted–30; Tax–30

Fields on the screen:

Template
: If you set up a transaction template for this type of journal entry, you can select that template from the dropdown to have the application enter the default information that is included in the template. You can override any of the default information, as necessary.
Reference
: Enter a reference for the journal entry.
Date
: Enter the journal entry date.
Description
: Enter a description for the journal entry.
W/P reference
: For Adjusting, Other, Potential, Reclassifying, and Tax adjustment journal entries, enter a workpaper reference for this journal entry.
Difference
: For Other, Reclassifying, and Tax adjustment journal entries, select the applicable difference type (permanent or temporary).
Misstatement
: For Potential journal entries, select the applicable misstatement type (Known or Projected classification or misstatement).
Auto-reverse next period
: Mark this checkbox to have the application reverse the journal entry when advancing to the next posting period.

Payments

Use Payment type transactions to record vendor and payee payments for your client.

To add a Payment transaction, select

Actions

,

Enter Transactions

, then select

Payment

from the

Type

dropdown.

Tabs on the screen:

Distributions tab
: Use this tab to distribute the payment to 1 or more accounts.
Notes tab
: Enter miscellaneous information about the payment that may be helpful when you're reviewing payment transactions. If you enter any information in this tab, the application displays an icon in the Notes column for the transaction.
Events tab
: This tab displays the date and time that an action was taken on the selected payment and the ID and name of the staff person who took the action. Recorded events include adding and voiding deleting the transaction.

Fields on the screen:

Template
: If you set up any transaction templates or amortization schedules for payments, you can select the applicable template from the dropdown to have the application enter the default information that is included in the template. You can override any of the default information, as necessary.
Reference
: Enter a payment reference for the transaction.
Date
: (Required) Enter the payment date.
ID/Description
: Select the ID for the party who will receive the payment. The application automatically enters the corresponding description.
Amount
: An amount is required, but you don't need to enter it yourself. If you don't enter an amount, the application sums the distribution amounts and enters that number in this field.

Payroll checks

Use the Payroll check type transaction to record payroll checks for your client's employees.

To add a Payroll check transaction, select

Actions

,

Enter Transactions

, then select

Payroll check

from the

Type

dropdown.

Tabs on the screen

:

Main tab
: In each section of the
Main
tab, you can view the general ledger account number that's associated with each of the employee's payroll items by selecting the ellipsis in the grids. If payroll items aren't displayed in the
Main
tab for an employee, make sure that the payroll items are set up in the
Payroll Items
screen and have been added to the employee record.
Sales
: Enter the total amount of sales that the employee had for the payroll period. The application calculates amounts for any pay item that has been set up with the Percent of sales calculation type based on the amount entered in this field.
If the employee is assigned to multiple locations and/or departments, you can distribute the sales amounts between them by selecting the ellipsis to open the
Sales Distributions
screen.
Pay
: Verify the pay item descriptions, number of hours, rate, and total amount of the pay items for this check. You can modify these as necessary.
You can change the distribution of hours among the various locations and departments associated with this employee by selecting the ellipsis in the grid to open the
Payroll Item Distributions
screen.
You can create a payroll check with a specific net pay amount by choosing
Edit
then
Calculate Net To Gross
.
You can change the order in which payroll items appear using the
Payroll Items Sort Order
screen on the
Payroll Items
screen.
Deductions
: Verify the deduction items and amounts for this check. To change the distribution of amounts to different locations and departments associated with this employee, select the ellipsis to open the
Payroll Item Distributions
screen.
Taxes
: Verify the descriptions and amounts of the employee-paid portions of taxes for this check or modify these amounts as necessary.
Accruable Benefits:
Verify the descriptions and hours accrued for this check. You can override check-based hours accrued (Per hour worked, Per paycheck, and Per hourly increment accrual methods) in this grid if necessary.
Workers' Compensation:
Verify the descriptions and amounts of the employer-paid Workers' Compensation for this employee.
Employer Contributions:
Verify employer-contributed items and the check amount. To change the distribution of amounts to different locations and departments associated with this employee, select the ellipsis to open the
Payroll Item Distributions
screen.
Employer Taxes:
Verify the descriptions and amounts of the employer-paid portions of taxes for this check, or modify these amounts as necessary.
Direct Deposit tab
: Displays the direct deposit allocations for this employee. You can override these amounts, if needed.
Notes tab
: Enter miscellaneous information about the check that may be helpful when you are reviewing payroll checks. If you enter any information in this tab, the application displays an icon in the Notes Note icon column for the transaction.
Events tab
: This tab displays the date and time that an action was taken on the selected payroll check and the ID and name of the staff person who took the action. Recorded events include adding, finalizing (entering as handwritten, changing to handwritten, or printing), and voiding the transaction.

Fields on the screen:

Handwritten / Check #
: Mark the checkbox if this is a handwritten check, and then enter the check number in the field. When you mark this checkbox, the
Date
field defaults to the system date and the
Check #
field defaults to the next check number for the selected bank account. You can override both fields.
Handwritten check transactions represent physical checks that were written from the selected bank account and that need to be recorded in the application to ensure that the balance matches the actual bank balance.
Date
: Enter the check date. The date defaults to the system date, but you can override it if necessary. If this is a handwritten check, you must enter a date.
Handwritten check transactions represent physical checks that were written from the selected bank account and that need to be recorded in the application to ensure that the balance matches the actual bank balance.
Employee
: (Required) Select the employee who is to be the recipient. When you move to the next field, the application populates the remaining fields with the employee's primary payroll schedule and the current period ending date, but you can override these fields. You can right-click inside this field for options to add or edit an employee record on the fly or to filter the employees that are available for selection in the dropdown.
Direct Deposit
: Displays the amount of this check that will be direct deposited into the employee's account, using the allocations specified at
Setup
.
: Displays the employee's net pay amount for this payroll check.
Frequency
: (Required) The frequency defaults to the frequency associated with the employee's primary payroll schedule, but you can select another frequency if necessary. (Payroll schedules are set up for the client in the
Payroll Schedules
screen, and you can select a primary and alternate payroll schedule for the employee in the
Main
tab of the
Employees
screen.)
Period begin / Period end
: (Period end is required.) Enter or select the period beginning and ending dates. The
Period end
field defaults to the current-period end date for the selected frequency. The application uses the period begin and end dates to calculate employee counts for 94x and state unemployment (SUTA) forms.

Proxy transactions

The application automatically creates proxy transactions (as additions or payments) in the

Enter Transactions

screen when you create transactions for which 1 or more distributions are allocated to a GL account that's assigned to a bank account. The purpose of proxy transactions is to enable the application to correctly calculate the running balance for the bank accounts associated with the distributions. The application doesn't post proxy transactions to the general ledger.

Tabs on the screen

Source tab
: This tab displays information about the source transaction, including the transaction type, reference, date, and journal (for journal entry source transactions) or bank account (for bank account source transactions).
This tab also includes a
Go To Source
option. Select it to open the transaction record for the source transaction.
Notes tab
: This tab displays any notes that were entered in the
Notes
tab for the source transaction.
Events tab
: This tab displays the date and time that an action was taken on the source transaction and the ID and name of the staff person who took the action. Recorded events include adding, finalizing (entering as handwritten, changing to handwritten, or printing), and voiding the transaction.

Fields on the screen

The Transaction Detail section of the proxy transaction record displays the bank account, journal, posting period, reference, date, description, and amount from the source transaction. The

Type

field for proxy transactions is always

Addition

or

Payment

. You can't modify any of the information in the Transaction Detail section for the proxy transaction, and you can't delete the proxy transaction directly from the proxy transaction record. To change any of this information or to delete the proxy transaction, select

Go To Source

in the

Source

tab and modify the information in the Transaction Detail section and/or the

Distributions

tab of the source transaction.

Fields and buttons

Transactions list

Transaction detail

• Type: select the transaction type.
• Bank Account: For bank account transactions, select the bank account or enter a unique description to add an account on the fly. The dropdown list for this field includes all active bank accounts set up in the Bank Accounts screen.
• Subtype: select the journal entry subtype. For a standard client, the dropdown list for this field includes Adjusting, Other, Potential, Reclassifying, and Tax Adjustment. For a consolidated master client, the dropdown list for this field includes Eliminating, Potential, and Tax Adjustment.
• Journal: select the journal or enter a unique description to add a journal on the fly. The dropdown list for this field includes all journals set up in the Journals screen.
• Posting Period: select the posting period. The dropdown list for this field includes dates that are entered or automatically created by the application in the Period End Dates dialog (accessed by selecting the Edit Dates button in the Accounting Information tab of the Clients screen).

Status bar

• Transaction status: Displays the status of the current transaction — Printed, Unprinted, Handwritten, Voided, Deleted, Reversed, Reversal, Historical check, Cleared on <date>, and Partially cleared on <date>.
• Source: Displays the original source of the transaction.
  • Bank account reconciliation
  • Bank Feeds Import
  • CSA conversion
  • Data entry
  • Fixed Assets CS import
  • Practice CS import
  • QuickBooks import
  • QuickBooks Online import
  • Spreadsheet import
  • Remote Payroll
  • Time clock import
  • Transaction template

• Bank reconciliation status: Indicates if this transaction has been cleared or partially cleared through bank account reconciliation and the statement ending date for the statement on which it was cleared or selected to clear.
• Tentative balance: Displays the balance of all activity in the currently selected bank account, including the sum of all unprinted checks.
• Balance: Displays the balance of all activity in the currently selected bank account, excluding the sum of all unprinted checks.
• Net income effect: Displays the effect that the current transaction has on the year-to-date net income. The net income effect is the total of the balances for all revenue and expense accounts included in the current transaction.
  • A credit to a Revenue or Expense type account increases net income.
  • A debit to a Revenue or Expense type account decreases net income.
• Hash totals: Displays the sum of selected values across all transactions in the list. To display the hash total, select the checkboxes in the Enter Transactions Options dialog for the items to include.

Add and delete buttons

• Add button: Opens a new transaction record.
• Delete button: Deletes the selected transaction record.

Void and reverse buttons

• Void button: (Checks, AP Checks, Payroll Checks, Payments, and AP Payments only) Changes the transaction's status to Void. The application retains all amount and unit fields on the voided transaction and displays the word "VOID" for the transaction amount. Unlike deleting a transaction, voiding leaves a paper trail showing that the transaction was voided.
• When you create a transaction (not including payroll checks) and distribute amounts to a GL account that is associated with a bank account, the application automatically creates a transaction (payment or addition) to ensure that the balances are correct. If the application created a payment transaction for any of the related distributions on the voided transaction, it voids the transaction, too. If the application created an addition transaction for any of the related distributions, it removes the transaction because addition transaction types can't have a Void status.

• Reverse button: (Checks, AP Checks, Payroll Checks, Payments, and AP Payments only) Changes the transaction's status to Reversed. The application creates a separate transaction with offsetting negative amounts and a status of Reversal.
• When you select the Reverse button, the Reversal Transaction Information dialog opens, and you'll need to enter a date that is either on or after the original transaction date and a posting period that is either on or after the original posting period for the transaction being reversed. You can reverse transactions that have been cleared through bank account reconciliation, but you can't delete or void them.

Edit multiple transactions

Generate Liabilities for handwritten payroll checks