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Vendors and tax agents

Pay liabilities subject to funding

For live payroll processing only
This procedure applies only to liabilities that are funded or will be funded.
You can use the
Manage Impound Payments
 screen to create payments for all or selected clients or vendors with unpaid liabilities that are subject to funding.
note
You can pay non-funded payroll liabilities, set up to be paid directly from the client's checkbook, using the
Print Checks
 then
Payroll Liabilities
 tab.
When you're ready to pay after creating the liabilities subject to funding (via payroll check printing, by manual entry in the
Manage Payroll Liabilities
 window, through payroll tax form adjustments, or through the generation of liabilities for handwritten checks), follow these steps:
  1. Select
    Actions
     then
    Manage Impound Payments
    .
  2. Expand the list of liabilities for each client and vendor by selecting the plus sign next to the client and vendor records. The unpaid liabilities for each vendor are displayed.
    note
    You can view the details for each liability, including the source of that liability by selecting
    Details
     for that liability in the expanded grid. The
    Details
     window includes the same columns as the main screen, but also includes a
    Source
     column that may contain a reference number, check number, and employee name.
  3. If necessary, select
    Edit
     then
    Options
     to open the
    Manage Impound Payments Options
     window, where you can do the following:
    1. Limit payments to funded liabilities only.
    2. Select to preview the
      Manage Impound Payments
       report after liabilities are paid.
    3. Select to display a prompt to override the transaction date.
    4. Select the check stub outputs for liabilities in the grid.
    5. Set a due date lead time for specific payment methods and agent types.
  4. Either mark the checkboxes for individual liabilities or the checkbox next to the client or vendor record to pay all liabilities for that client or vendor.
    note
    Right-click on a group header row in the grid for the options to select or deselect all liabilities in the grid or to select or deselect that group of liabilities. For example, if you've grouped liabilities by Vendor ID, right-clicking a Vendor ID header and choosing
    Select Group
     marks the checkboxes for all liabilities under that Vendor ID.
    Select All
     and
    Select Group
     commands won't select payments with negative amounts.
  5. If you want to use the next liability due date as the payment date, mark the
    Use next due date as payment date
     checkbox.
    note
    If multiple liabilities are selected for a vendor and they have different due dates, the application will use the earliest due date that's on or after the current system date. If this checkbox isn't marked, or if there's no due date that's after the system date, then the is application will use the system date by default.
  6. If necessary, you can override the payment method for a liability on the fly here in the grid. This won't affect the payment method selected on the vendor record.
  7. When you've selected the liabilities that you want to pay, select
    Print Report
     to preview or print the Manage Impound Payments report, which lists the payments that are selected for creation. The report groups and subtotals the payments by payment method.
    note
    Before displaying the report, the application will try to validate the payment information, display a list of any payments that have invalid or missing information, and deselect them in the
    Manage Impound Payments
     screen.
  8. When ready, select
    Pay Selected
     to pay the selected liabilities.
  9. In the
    Print
     window, select your print options, and then select
    OK
     to print the payments.
  10. The
    Check Printing Confirmation
     window opens so you can verify that all payments printed successfully. If they did, select
    Yes
    . If they didn't, select
    No
    .
    note
    If you select
    No
    , the liabilities remain in the
    Liabilities
     tab until they get successfully paid.
  11. If it's necessary for a tax payment form to accompany the tax payment, the
    Print Payment Forms
     window opens automatically. Verify that the correct payment forms are selected to print then select
    Print Selected
     to open the
    Print
     window and print the forms.
    note
    • If you unmark the checkboxes for any forms in the
      Print Payment Forms
       window, you'll need to print them later manually via the
      Process Payroll Tax Forms
       screen.
    • When there's no payment due for an agent with a payment method of
      Check
       and the agent requires a zero-amount payment coupon, the form will display in the
      Print Payment Forms
       window to be printed. If no zero amount payment form is required, it won't display.
    • When there's no payment due for an agent with a payment method of
      Direct Deposit
       and the agent accepts zero-amount EFT files, the application will create the zero-amount ACH file. If the agency doesn't accept zero-amount EFT files, the zero-amount payment form will display in the
      Print Payment Forms
       window so it can be mailed to the agent.
    • Paid funded liabilities will display as Memo transactions in the
      Enter Transactions
       screen for the associated client.
You can use the
Manage Impound Payments Options
 screen to specify firm-level settings for the
Manage Impound Payments
 screen such as the following:
  • Limit payments to funded liabilities only.
     When this checkbox is marked, the application creates payments only for liabilities in the Manage Impound Payments screen that are already funded (i.e., the status for the liability in the Impound column must display
    Funded
    , not Pending).
  • Preview report after paying selected liabilities.
     When this checkbox is marked and payments are created (when the Pay Selected button is clicked in the Manage Impound Payments dialog), the application previews or prints the Manage Impound Payments report, which lists the payments that were created.
  • Prompt for payment date override.
     When this checkbox is marked, the application opens the Payment Date Override dialog when the Pay Selected button is clicked in the Manage Impound Payments dialog. Use the Payment Date Override dialog to enter a new payment date for the payments being created and then click OK.
note
  • This won't change any transaction dates that have been overridden manually in the
    Manage Impound Payments
     grid.
  • To use the existing transaction payment dates, you can leave the
    New transaction payment date
     field blank and click OK.
  • To cancel the print process and return to the
    Manage Impound Payments
     screen, select
    Cancel
    .

This article applies to:

  • PRODUCT: Accounting CS

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