Triva isn't available right now.
Check out the support page for our phone number and hours
Account structure
Engagement Manager displays the account structure in the engagement properties when you set up an engagement or when you change the engagement properties.
There are four types of account structures available in Engagement Manager.
Consolidated account structure
The subsidiaries included in the client engagement determine the structure of a consolidated account.
note
If you change the account structure to consolidated, Engagement Manager deletes all accounts and journal entries from the current engagement. This action cannot be undone.
Divisional account structure
For engagements with a divisional structure, you can specify an account mask of fixed or variable length using a single division for location, department, service, unit, etc. up to 65 characters in length.
The following rules apply when setting up a divisional account mask:
- OnlyD,C, and*are acceptable mask characters.
- Division masks must include at lease oneDcharacter.
- AllDcharacters must be contiguous within the division mask.
- Division masks must include at lease oneCor*character, but cannot include both at the same time.
- Division masks can include no more than one*character. If present, the*must be the first or last character of the mask.
Examples of valid divisional account masks
Account Mask | Description | Examples |
|---|---|---|
DCCCC | Single-character division, followed by a four-character account. | 1-203 or 9405A , where 1 and 9 are division values, respectively. |
DDCCCCC | Two-character division, followed by a five-character account. | 20-1001 or 5011000 , where 20 and 50 are the division values, respectively. |
DDDCCCC | Three-character division, followed by a four-character account. | 201-101 or 311/10A , where 201 and 311 are the division values, respectively. |
DDDD* | Four-character division, followed by an account up to 61 characters in length. | 1000-45-365 or 4500/6536/ABC-45 , where 1000 and 4500 are the division values, respectively. |
*DD | Up to 63-character account, followed by a two-character division. | 10350 or A-39988888888/98 , where 500 and 638 are the division values, respectively. |
CCDDDCCCC | Two-character account, followed by a three-character division and another four-character account. | 1-500-100 or 1/638.401 , where 500 and 638 are the division values. |
CDDCCCCC | Single-character account, followed by a two-character division and another five-character account. | A36-5011 or 122-6700 where 36 and 22 are the division values. |
Examples of invalid divisional account masks
- DDD***
- Engagement Manager allows only one * in the account mask because it represents a variable-length account. To create a mask with three characters after the division, use DDDCCC instead.
- CC*DDD
- The account mask can contain either C characters or an asterisk, not both.
- D followed by 70 C characters
- The maximum mask length is 65 characters, including the division.
- *DDD*
- The mask can contain only one asterisk. To set up a mask with the division in the middle, use an asterisk either before or after the division, then specify a fixed-length portion of the account using C characters for that portion on the other side of the division.
- DDCDD
- Only one division is allowed in the account mask.
Fund account structure
For engagements with a fund structure, you can:
- Use account numbers to assign accounts to the appropriate fund and subfund.
- Use the template set up in the Administration area.
- Use the fund structure you set up in the Trial Balance tab on the engagement.
- UseFto indicate the fund,Sto indicate the subfund, andCor*for the remaining characters (up to 65 characters in total length).
The following rules apply when setting up a fund account mask:
- OnlyF,S,C, and*are acceptable mask characters.
- AllFcharacters must be contiguous.
- AllScharacters must be contiguous.
- Fcharacters must be placed before anyScharacters in the masks. (FandScharacterscanbe separated byCor*characters.)
- Fund masks must include at least oneCor*character, but it cannot include both at the same time.
- Fund masks can include no more than one*character. If present, the*must be the first or last character of the mask.
Examples of valid fund account masks
Account mask | Description | Examples |
|---|---|---|
CCCFFSS | Three-character account, two-character fund, followed by a two-character subfund. | 10001-01 , where 01 is the fund and 01 is the subfund. |
CCCCFFCSS | Four-character account, two-character fund, followed by a two-character subfund. | 100001-01 , where 01 is the fund and 01 is the subfund or 100-01-01 , where 01 is the fund and 01 is the subfund. |
*FFFSS | Up to 59-character account, three-character fund, followed by a two-character subfund. | 1002-10101 , where 101 is the fund and 01 is the subfund. |
FFFSSS* | Three-character fund, followed by a three-character subfund and an up to 59-character account. | 101001-1002 , where 101 is the fund and 001 is the subfund. |
FFCCC | Two-character fund, followed by a three-character account. | 01100 , where 01 is the fund. |
FSSCCCC | Single-character fund, followed by a three-character subfund and a four-character account. | 101-100 , where 1 is the fund and 01 is the subfund. |
FFFCCCCCSS | Three-character fund, followed by a five-character account and a two-character subfund. | 100-100-01 or 5251000036 , where 100 and 525 are the fund and 01 and 36 are the subfund, respectively. |
FFFCSSCCCC | Three-character fund, followed by a one-character separator, two-character subfund, and four-character account. | 100.01.102 or 100-01-102 , where 100 is the fund and 01 is the subfund. |
Examples of invalid fund account masks
- FFF***
- Engagement Manager allows only one * in the account mask, because it represents a variable-length account. To create a mask with three characters after the fund, use FFFCCC instead.
- SSFFCCC
- The fund characters must be before any subfund characters.
- F followed by five S characters and 65 C characters
- The maximum mask length is 65 characters, including the fund.
None
For engagements with
None
selected as the structure, you can have account numbers of variable length, up to 65 characters. Valid characters include letters, numbers, and separators.