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Declaration Management System (DMS) 4 Export Declaration

DMS 4 Export Declaration

This screen can be opened by choosing
DMS 4 Export Declaration
 from the
Export
 menu. Refer to the Outbound and Inbound Messages section to learn more about message types.

Creating a New Export Declaration

To create a new export declaration, click
New
 to open the complete
DMS 4 Export Declaration
 screen.
Enter all necessary information, and then click
Save and Validate
.
In the
Shipment
 tab, you have the option to attach an existing invoice to the shipment or create an invoice from scratch.

Attaching an Existing Invoice

To attach an existing invoice, click
Select Invoice
 to open the pop-up, which contains all existing invoices in the system that have not been used.
Find the invoice to be attached to the shipment, and then click its corresponding
Select
 link on the far left.
After an invoice has been selected, the
Remove
 button becomes available.
To remove a selected invoice from a declaration, click
Remove
.

Manually Creating an Invoice

To manually create a goods item.
  1. Click on the
    Goods Items
     tab.
  2. Click
    New
     to open the
    Goods Item
     pop-up, which contains fields for all the required data.
  3. Complete these fields.
To save the changes, click
Save
.
To close the pop-up without saving changes, click
Cancel
.
After an invoice has been attached or manually added, click
Save and Validate
. This will trigger the system to review the entered data to confirm it adheres to Customs rules and regulations.
Clicking
Save and Validate
 will run the entered data through a validation process to determine whether the data adheres to Customs rules and regulations.
If the data contains errors and one or more fields do not adhere to Customs rules, a warning will appear in the
Validation Warnings
 tab for each error.
Review the warnings to determine where the error exists. Navigate to the discrepant field(s) and resolve the error(s). Once all errors have been resolved, click
Save and Validate
 again.
If no further errors occur, the
Transmit
 button will become available.
To send the declaration to Customs, click
Transmit
.
Once
Transmit
 is clicked, a notification message will appear at the top of the screen, stating whether or not the message was successfully sent to Customs.
The outgoing EDIFACT message may be viewed by clicking the
View file
 link.
The declaration status will change to
Transmitted
 and incoming messages from Customs will be received for the declaration.

This article applies to:

  • PRODUCT: ONESOURCE Global Trade

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