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Work with integrated invoices

With Practice CS you can integrate invoices from UltraTax CS, and Accounting CS for use in billing. These integrated invoices display in Practice CS in the
Integrated Invoices
 tab of the
Billing
 screen.

Setup

Before you can use this integration feature, you must first complete the following setup steps in each application.

Practice CS

Mark the
Integrate this Firm with other solutions
 checkbox on the
Preferences
 tab of the
Firm setup
 screen. The
Integrated Invoices
 tab of the
Billing
 screen is available only if you have marked this checkbox.

UltraTax CS

  • Mark the
    With the log of this event, forward invoice to CS Practice Products
     checkbox for at least 1 status event.
  • Select
    Setup
    ,
    User Preferences
    , then the
    File Locations
     tab to identify your Practice CS file location
  • For each invoice forwarded to Practice CS, the client ID in UltraTax CS must match a client ID in Practice CS, associating the invoice to the correct client.
  • Preview or print the return in UltraTax CS to generate invoice information.
  • Each time an eligible status event is recorded in UltraTax CS, invoice information is forwarded to Practice CS.

Accounting CS

By default, the ability to export invoices to Practice CS is turned off. To turn on the export functionality in Accounting CS, select
Setup
,
File Locations
, then the
CS Professional Suite
 tab, and specify the Practice CS data location for the application to save the exported invoices file.
See
Exporting invoices to Practice CS
 in the Accounting CS help for instructions on how to integrate invoices from Accounting CS.

Accept invoices

To accept invoices in Practice CS, open the
Billing
 screen (
Actions
,
Billing
) and select the
Integrated Invoices
 tab.

Allocate the invoice amount

When accepting invoices in the
Integrated Invoices
 tab, you'll need to determine how to allocate the invoice amount for each item. Mark the checkbox next to an invoice item and select one of the 4 available allocation options:
  • Creating adjustment entries
     — Use this selection if:
    • You don't keep track of time in Practice CS.
    • You want to accept integrated invoices as adjustment entries instead of associating the entry to the existing WIP or creating a progress entry.
  • Creating progress bill entries
     — This selection creates a progress bill entry. With this option, you must also associate the invoice with a staff member, engagement, and activity, using the fields provided.
  • Partially billing WIP balance
     — This selection will bill the invoice against the client’s WIP balance, leaving any difference as a remaining WIP balance. You can associate the WIP with a selected Staff, Engagement, Project, or Activity.
  • Completely billing WIP balance
     — This selection bills the entire WIP balance at the invoice amount, writing off any difference and leaving a WIP balance of 0. You can associate the WIP with a selected Staff, Engagement, Project, and Activity.

Link to invoices

Mark the
Create links to UltraTax CS invoices in FileCabinet CS
 checkbox to create a link to an invoice that you have printed to FileCabinet CS from UltraTax CS, and select the FileCabinet CS data path from the dropdown list. This link will display on the
Print Invoices & Statements
 screen of Practice CS.
Select
Accept Selected
 to accept the selected invoices and move them to the
Review
 tab.

Reject invoices

To reject invoices in the
Integrated Invoices
 tab, select the invoices then
Reject Selected
.

Error messages

Practice CS will return error messages if integrated invoices don't meet certain criteria. For example, if the client associated with an invoice forwarded from UltraTax CS doesn't match a client in Practice CS, you'll be prompted to add that client to Practice CS before continuing.

This article applies to:

  • Product: Practice CS
  • Subject: Billing