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Timekeepers in license

In Practice CS, the number of active staff in each Practice CS firm database is limited by the number of timekeepers your firm is licensed for.

How many timekeepers do I have?

To see the number of timekeepers you are licensed for, select
Help
 then
About Practice CS
 and look for the Timekeepers column.
If the number of timekeepers is not correct, select the
Download Licenses
 button and follow the prompts. If the license installation completes successfully but the timekeeper number doesn’t change, contact Customer Service at (800) 968-0600 to verify your licenses.
If you would like to increase your timekeeper limit, contact your Sales Representative at (800) 968-8900.

What is a timekeeper?

A timekeeper is any staff with a status set to active. Inactive staff are not considered timekeepers. The reason the term timekeeper is used is because active staff are able to enter time in Practice CS while inactive staff are not.

How do I know if I've reached my limit?

If you have reached your timekeeper limit, you won’t be able to add new staff or change the status of staff members from inactive to active. If you are at your limit and you try to add a new staff, you will receive a message that you are attempting to exceed your timekeeper limit.
Once you are at your limit, you will need to either set an existing staff person to inactive or purchase more timekeepers before you can add a new staff member.

Set staff to inactive

  1. Select
    Setup
     then
    Staff
    .
  2. Select the staff you want to inactivate and select the Edit button.
  3. Select the
    Status
     dropdown menu and select
    Inactive
    .
  4. If you want the staff member to be able to access Practice CS, leave the
    Left
     field set to
    (none)
    . If you don’t want the staff member to have access to Practice CS, enter a date in the
    Left
     field.
  5. Select
    Enter
    .

What are the effects of making staff inactive?

Making a staff person inactive doesn’t remove data associated with that staff or lock you from accessing that data. Therefore, you can make a staff person inactive before you are finished processing the time they entered.
  • Inactive staff can't enter time.
  • Inactive staff can access Practice CS with their Staff ID, unless you enter a left date.
  • Inactive staff with a left date entered in Setup then Staff can't access Practice CS with their Staff ID.

This article applies to:

  • Product: Practice CS
  • Subject: Integration