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Step 4 - Child Form Association
This step enables generic source documents (that is, source documents that can relate to more than 1 input form) to be associated with a parent input form. For instance, a 1099-MISC may relate to a Schedule C, E, or F entity. This step lets you define this relationship for any such document.
All possible parent forms appear under the
Available Parent Forms
section.All unassociated source documents appear under the
Available Child Forms
section. You can match unassociated source documents to their parent forms.
Every child form in the
Available Child Forms
section will have a corresponding parent form in the Available Parent Forms
section. Thus, you can associate all the child forms to their respective parent forms.Example: If Form 1098-Mortgage Interest, Form 2106. are not related to any of the Schedules (like Business, Rental, and Farm), then you can associate it under its own form that is, Schedule A [Itemized Deductions] in the left panel.
You can select a child form to see all the related parent forms in the left panel. All other unrelated parent forms that don’t belong to the selected child form will remain closed.
For for example. When you select the documents of the Grantor letter, then it's possible that the parent forms (Consolidated Statement and Schedule K-1 1041) will be displayed in the left panel.
If the parent forms are not available, you can drag and drop the form in the available parent form category. It will automatically create the form with the necessary information.
You can also manually add / edit a form. On the parent form, select
Add Form
. This will help to generate the forms correctly in the binder and export the data properly into the tax application.
The
Add/Edit Form
window will be displayed. All mandatory field names are indicated in Red.note
The activity number field will only be displayed for GoSystem binders.
You can't leave any mandatory field blank. In the field for
Activity Number
, you can only enter Integer values. Alphabets and other Special Characters are not allowed. Similarly, for the Employer Identification field enter a valid SSN. In case of an invalid entry either of the following error messages will be displayed as per the requirement:
Enter the necessary details and select
Submit
.
The form will be added in the
Available Parent form
.
To edit the form, right-click on the added form, then select
Edit Form
on the shortcut menu.
The
Add/Edit
window will automatically increment the Activity number
each time it's used. If a form is added for the 1st time, then the activity number will always begin with 1
. If it is added for the 2nd time, then the activity number will increment by +1
which will be 2
. If the activity number is proforma’d, then the activity number will always increment by +1
with the proforma’d activity number.
An option is also available to view the pages associated with the
Parent Forms
. To view the document image, right-click on the parent form and select View Image
option, the document (associated with the respective entity) opens in the Image Viewer
window.
Selecting the
View Image
option displays the Organizer Page/Source Document
for that form in the Image Viewer. If there are multiple images associated with a particular form, then all the images will be displayed in a sequence of 1 of 2 and 2 of 2 in the Image Viewer
.
All the source documents that remain in the
Available Child Forms
section will be displayed under the Unassociated Workpapers
node of Index Tree
in SPbinder.note
If 1099-MISC or 1098 Mortgage Interest is left unassociated in the
Child Form Association
wizard for ProSystem fx Tax (2022 tax year or earlier) or CCH Axcess tax application, they’ll be associated to their respective forms in the Index Tree
, and the data from the documents will be exported to the default forms in the tax application.In such a case, you have to manually link the source documents 1099-MISC or 1098 Mortgage to its respective form as follows:
In the binder, go to the 1099-MISC section in the
Forms
tab and link these to the respective schedule where you want the data to be linked in the binder and then exported to the tax application.
Similarly, you can link the 1098-Mortgage interest in the
Form
tab.
For a without the Leadsheets binder, you can link these directly in the tax application in a similar manner.
1099-MISC in ProSystem:
note
Starting from the 2023 tax year, SurePrep no longer supports integration with ProSystem fx Tax
. In FileRoom and TaxCaddy, you won’t be able to create ProSystem fx Tax clients, binders, or DRLs from 2023 tax year onwards. SurePrep will continue supporting the 2022 tax year and prior years. 1098-Mortgage Interest in ProSystem:
note
All the forms under the
Unassociated Workpapers
folder won’t have any populated values. It will neither be exported to tax application nor populated in Leadsheets. You can move the unassociated forms to its corresponding form to enable its values for reverse porting and to populate in Leadsheets. As soon as the form is moved from the Unassociated Workpapers
node to the form, then all data in the form will be enabled. To view the shortcut keys for this review wizard, select
Tips on Using Shortcut Keys
.
To expand the
Available Parent Forms
tree, select the checkbox for Show source documents automatically matched to Parent
.note
When the wizard opens, the checkbox for
Show source documents automatically matched to parent
will be auto-selected if all source documents are matched to the parent forms automatically by the system and no additional documents need to be matched manually in this step (that is, no source documents appear in the Available Child Forms
section).You will be able to view which forms are automatically associated with source documents.
You can remove pages from their automatically associated parent forms. Select the source document in the 
to remove the page and move it to the
Available Parent Forms
section, once highlighted, select the Remove
icon to remove the page and move it to the Available Child Forms
section.Similarly, to associate pages with a parent form, you can drag and drop it or use the 
.
Add
icon .
If you try to associate a page to a
Parent Form
which is not a possible parent form, then the following message is displayed:
To view the source document, double-click on the page icon or press
F1
. To close the source document viewing window, select Close
or press Esc
. Multiple documents can be opened simultaneously.To delete a form, right-click the form and select
Delete
on the shortcut menu. Proforma forms can't be deleted.
Associations between source documents and input forms are remembered and rolled forward so they don’t need to be defined in subsequent years.
Select
Cancel
or press Alt
+ C
to close the Review Wizard
without saving any of the work performed.Select on
Finish Later
or press Alt
+ F
to close the Review Wizard
after saving all of the work performed.After completing the form association, select
Next
to continue or press Alt
+ N
.For In-house verification, refer to the matrix that will guide you on handling the documents appearing in this wizard.
Important note:
Form type | Auto-associated based on |
|---|---|
Grantor Letter | Auto-associated based on primary and secondary identifiers - depending on the proforma data. Either in Schedule K-1 1041 or in the Consolidated 1099 category. Example: If the EIN present on the Grantor Letter matches with the EIN of Parent Form Schedule K-1 1041, then it should get auto-associated. |
Schedule K-1 PTP | Auto-associated on the basis of primary and secondary identifiers, and PTP Check Mark. If the PTP K-1 is proforma'd then it will get associated with it, or else it creates a new entity. In this respect, the system will determine PTP K-1 based on PTP Check Mark (if checked) and will be auto-associated if the proforma'd information is available. The association of PTP K-1 is based on EIN and PTP Check Mark (if checked) as per the proforma'd information. If the proforma'd information is not available then it creates a new entity in the Schedule PTP K-1 category under Available Parent Forms section and associates all the related pages in it. |
Search
Using the search feature helps you save time when you have a long list of form Names. You can use the search field preceding each panel to quickly search for a match from the list. Matched form Name/Type (for example, Wells, 1098) will highlight in yellow.
Update field value
If you erroneously made a verification error in the
Step 2 Verification
wizard then you now have the ability to correct the field or value in post verification wizards like Superseded Documents, CFA (Child Form Association), Duplicate Data, NFR (New Form Review), and Tax Exempt Income.To update the field in post verification wizards, double-click the document to view the source document in the
Document Viewer
window.
Right-click the field that you want to update, then select
Edit
on the shortcut menu.
On the
Edit
window, select or enter the correct value then select Save
.Example 1:
Example 2:
Mark document as Prior Year
If you erroneously forgot to mark the page a prior year document in
Step 2 Verification
wizard then you have the opportunity to mark the documents as prior year document in post verification wizards like CFA (Child Form Association), NFR (New Form Review), and Tax Exempt Interest.Double-click the document to view the source document in the Document Viewer window.
On the new window, select
Mark as PY
to correct the document as a prior year document. 
On the confirmation window, select
Yes
to mark the page as a prior year document.
Note
: Once deleted, the data can't be restored.Prior Year Information in SPbinder
In SPbinder, documents marked as a prior year document will appear in
INDEX TREE > Prior Year Information
.
Mark as Superseded
You can supersede documents in the Child Form Association (CFA) step to identify any duplicate copies of documents. Having the ability to supersede documents in CFA lets you make corrections when needed.
To mark the document as
Superseded
, right-click the document name, then select Mark as Superseded
. Documents marked as superseded in NFR are shown (Superseded)
at the end of the document name.
note
To supersede multiple forms at once, you can use either of these options:
- PressCtrl+ select the forms you want to select from anywhere in the list.
- PressShift+Up/Downarrow keysOnce the forms are selected. Right-click the highlighted form then selectMark as Superseded.
A superseded page can't be matched to a proforma input form in the left panel. On the confirmation window, select
OK
to continue.
To undo/remove the document as
Superseded
, right-click the document name, then select Remove Superseded
.
Unassociated CFA documents in SPbinder
The following forms are placed in different folder locations in the SPBinder when left unassociated (unmatched) to the Child Form Association (CFA) wizard:
Form Name | UltraTax GoSystem Tax RS Lacerte | CCH Axcess Tax |
|---|---|---|
Form 1099-MISC: Miscellaneous Income | Unassociated Form Folder | Miscellaneous Income (IRS 1099-MISC) |
Form 1099-K: Merchant Card and Third-Party Network Payments | Unassociated Form Folder | Payment Card and Third-Party Network Transactions (1099-K) |
Form 1098: Mortgage Interest Statement | Unassociated Form Folder | Mortgage interest (IRS 1098-MIS) |
Form 1099-NEC | Unassociated Form Folder | Nonemployee Compensation (IRS 1099-NEC) |
Form 1099-G | Certain Government Payments (1099-G) - Apply for entire Form 1099-G except Box 2 OR Refunds of State and Local Income Taxes - Apply for Box 2 | Certain Government Payments (1099-G) - Apply for entire Form 1099-G except Box 2 OR Refunds of State and Local Income Taxes - Apply for Box 2 |
Form 1099-PATR | Unassociated Form Folder | Unassociated Form Folder |
note
All other source documents left unassociated (unmatched) to their respective Parents in the CFA wizard will get bookmarked to Unassociated Form Folder in the binder.
Related content
-
Unassociated CFA Matrix
Format:
Article,
1 min read
-
Review Wizard overview
Format:
Article,
8 min read