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FileRoom Binders

How are binders matched for roll forward?

In FileRoom you don’t need to roll forward binders manually. The system automatically checks for certain criteria and rolls forward the necessary data.
As soon as you enter the
SP Client ID
 in the
Create New Binder
 window, the system attempts to match the
SP Client ID
 with the immediate prior year binder of the same return type.

1040 binder types

If the SP Client ID doesn’t match, the system will try to match the Taxpayer SSN, then the Spouse SSN.
If the SP Client ID, Taxpayer SSN or Spouse SSN match, then the system will roll forward permanent notes along with linked workpapers and the workpapers marked for rollforward. If a permanent note is cleared, then it will also appear cleared in the following year's binder.

1041 binder types

If the SP Client ID doesn’t match, the system will try to match the EIN.
If the SP Client ID or EIN match, the system will roll forward permanent notes along with linked workpapers and the workpapers marked for rollforward.
If the system is unable to match either the SP Client ID, Taxpayer SSN or Spouse SSN in the case of 1040 engagements or SP Client ID or EIN in the case of 1041 engagements, the system won’t roll forward any information. 
In the following year, the workpapers you marked to roll forward will be seen in the
Prior Year Workpaper
 folder in
INDEX TREE
.
Workpapers will roll forward Linked Notes, Sticky Notes, and Cross-references (if both the workpapers cross-referenced are rolled forward).

This article applies to:

  • Product: SurePrep
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