Integration with UltraTax CS

UltraTax CS

Creating a binder is a starting point from where you can submit your client's tax documents and have them processed through OCR, get verified, and go into SPbinder for preparation. You can create a binder for your client by providing basic information about the type of binder you want to create. At this stage, you can set which firm user should be the Owner, the office location, binder access permissions, and binder tax year.
When you create a binder in FileRoom, SurePrep gets your client's information from the tax application and creates a binder specifically catered for that taxpayer client. The information fetched from your client's tax application file is used to create placeholders called “proforma” (for example, W-2 proforma placeholder for “ABCD, Inc.”). In SPBinder, you can organize documents to their respective (proforma) categories and export the data to the correct entities in the tax application. 
You will need to upload the client's most recent tax application file details. Before creating a binder, make sure the client is created or proforma (roll forwarded) to the current tax year.
note
If you are using
1040SCANverify Onshore
&
1040SCANverify Offshore
services then follow the instructions listed under the following
In-house binders
section.

In-house binders

  1. In
    FileRoom
    , point to the
    Create New Binder
    caret icon
  2. Point to
    1040
    .
  3. Select from the following services:
    • 1040 SCAN PRO
    • 1040SCAN ORGANIZE
    • SPbinder
    • * 1040SCANverify Onshore
      &
      1040SCANverify Offshore
    *
    while
    1040SCANverify Onshore/Offshore
    are not In-house services, the same instructions can apply as other In-house services.
  4. PBFX will download automatically. Open the PBFX.
  5. The
    Create New Binder
    window will appear. Under
    Select Binder Template
    , select the template with the tax year and
    UltraTax CS
    as the tax application.
  6. When the
    Select UltraTax CS return
    panel appears, the
    Select UltraTax CS Tax File Path
    field will display the path set in
    Tax File Activation
    , then
    UltraTax CS.
  7. If more than 1 folder exists, choose the program folder in
    Select UltraTax CS File Path
    . The path that was last selected will be remembered, and you won’t be required to reselect it.
  8. Under
    Select Source Documents
    , select
    Browse
    .
    Select your source documents, then select 
    Open
     to attach the source documents.
  9. If the name of the 1st source document matches the client ID in UltraTax, the UltraTax.ENCR file is automatically selected.
  10. Search for UltraTax CS file
    window appears if the name of the 1st documents is not the same as the Client ID. Type the
    Client ID
    then select
    Search
    .
    You can also select the
    Search
    button under
    Select UltraTax CS return
    .
    In the window that appears, type the client ID of the UltraTax CS file and select the
    Search
    .
  11. When the ENCR file is attached, the client ID, 1st name, last name, taxpayer SSN, and filing status will be automatically populated. Some fields can be edited.
    note
    The taxpayer SSN and filing status are mandatory. For 1041 binders, the “Trust's EIN” and “Type of Entity” fields will be populated automatically per the data available in the tax application.

Outsource binders

  1. Open
    UltraTax CS
    .
  2. Select
    File
    , point to
    Send to
    , then select
    File
    .
  3. The
    Send to File Location
    window opens.
  4. Select the client you want to submit to SurePrep under
    Clients
    .
  5. Select
    Select
    .
  6. The client will now appear under
    Selected
    .
  7. Select
    Modify Destination...
    to change where the file is saved.
  8. Select the
    Submit To SurePrep
    folder, then select
    OK
    .
    View details on setting up folder structure for UltraTax CS.
  9. Once the
    File destination
    is set, select
    OK
    .
  10. On the
    "Send to" file saved
    window, select
    OK
    .
  11. The client's CSD file will now be saved in the
    Submit To SurePrep
    folder and is ready to be uploaded.
  12. In
    FileRoom
    , point to the
    Create New Binder
    caret icon
  13. Point to
    1040
    .
  14. Select from the following services:
    • Outsource Onshore
    • Outsource Offshore
    For
    1040SCANverify Onshore
    &
    1040SCANverify Offshore
    services, scroll to the top and use the In-house (tab) instructions instead.
  15. PBFX will download automatically. Open the PBFX.
  16. The
    Create New Binder
    wizard will open. Under
    Select Binder Template
    , select the template with the tax year and
    UltraTax CS
    as the tax application.
  17. Under
    Select UltraTax CS return
    , the folder path set in
    Tax File Activation
    , then
    UltraTax CS
    will be displayed by default in
    Select UltraTax CS File Path
    .
    View Tax File Activation for UltraTax CS
    note
    To automatically match the client tax file, select the same path (that is, Submit to SurePrep) where you saved the client's CSD file earlier.
  18. If more than 1 folder exists, choose the folder in
    Select UltraTax File Path
    .
    note
    The path that was last selected will be remembered, and you won’t be required to reselect it.
  19. Under
    Select Source Documents
    , select
    Browse
    .
  20. Select your source documents, then select
    Open
    to attach the source documents.
  21. If the name of the 1st source document matches the client ID in UltraTax, the UltraTax.CSD file is automatically selected.
  22. If the name of the 1st source document doesn’t match the client ID, select
    Browse
    .
    The folder selected in 
    Select UltraTax CS File Path
    will open. Select the 
    UltraTax .CSD file
    in that folder, then select
    Open
    .
  23. When the CSD file is attached, the client ID, 1st name, and last name are automatically populated.
    If the UltraTax.csd file attached doesn’t belong to the selected tax year, you'll see a message similar to the following:
    If the UltraTax.csd file doesn't contain a client ID, the following message appears:
    If the CSD file contains more than 1 client ID, the following message appears:

This article applies to:

  • PRODUCT: SurePrep
  • Subject: Integration