Unit Journal Entries Details

The balances calculated on the journal entry page appear on the Journal Entry reports.
Journal entries are created on a unit-by-unit basis.
You can create Journal Entries in one unit and then copy them for other units using the import spreadsheet.
Each unit can have either
Unit Journal Entry
configurations or
Journal Entries Profiles
, not both.
To import journal entries, copy the data to the
#JES# Journal Entries
and
#JETAX# JE Tax Calcs
worksheets for the Import Numbers template.
Tax effected balances based on journal entry configurations appear in the Journal Entry reports.

Select the
JE Type
and then
JE Code
.
Select the
JE Summary
and type the
Description
.

Select
My Datasets
.
For a dataset, select the
Units
button and the Manage Units page opens.
In Manage Units, select the
More
drop-down list.
Select
Journal Entry Profiles
.
Select
Add
.
Select the
JE Type
.
This field is required.
Define Jurisdiction (Federal, State, or both) type applicable to new Journal Entry.
Select the
JE Code
.
Select the
JE Summary
.
This field is optional.
User defined value at Journal Entry Summary page from the System folder within Administration area.
Based on the JE Summary value and groups multiple journal entries together for reports.
Type the
Name
.
Type the
Description
.
Select the
Debit GL Account
and then the
Credit GL Account
.
The accounts will appear on the journal entry reports.
If the
Debit GL Account
and
Credit GL Account
are not listed then:
Select
Administration > Manage Trial Balances > Trial Balances Sublines
.
Select the account
Code
listed in the JE Post column.
Select
Save
.
Type
Supplemental Information
.
To rename the
Flex Field Labels
:
Select
Administration > System > Manage Configurations > Advanced Functionality > Journal Entries
.
Type the label name in the "Journal Entry Supplemental Field Name #1-9."
The entries are immediately saved.

Tax Calculations

Select
Add
.
Select
Tax Calc Filter
to filter the list of tax calculations.
Select
Tax Calculation
to select the tax calculation.
Select
Component
to separately state a code with a tax calculation in the Difference column.
Type the
Factor
.
Select the
plus sign
to add the calculation.

Select a
Tax Calculation
.
Select
X
.

GL Sources

Select
Add
.
Select the
JE Type
Federal or State.
The list is the same for both Debits and Credits.
Type the
JE Code
. The code entered is associated with the journal entry.
Select the
JE Summary
.
Type the
Description
.
Select the
GL Sources
tab.
Select the
GL Account
.
The GL Account to select the General Ledger account.
Type the
Factor
.
Enter a negative Factor to create a difference between the Book and Tax values (most common) in the Journal Entry report.

Select the
GL Account
.
Select
X
.
Select
Delete All
to delete all of the Tax Calculations from the list.

Select the Journal Entry
Code Name
.
Select
Delete
.

Click
Delete All
to delete all journal entries.

Taxes Per Book

Select
My Datasets
.
For a dataset, select the
Units
button and the Manage Units page opens.
In Manage Units, select the
More
drop-down list and then click
Other
.
Select the
Taxes Per Book
.
Type the balances.