Screen NYGen - New York General Information (1040)

Select the appropriate county from the dropdown list. Note that if the return is electronically filed,

New York City

isn't a valid choice for county. A 3-word county name can't be processed by New York State. Use the

Bronx

,

Kings

,

New York

,

Queens

, or

Richmond

choices provided in the dropdown list. These choices are listed alphabetically. NR prints for all nonresident returns automatically.

NR

is for use for all electronically filed nonresident returns. If you select a county within New York City, UltraTax CS enters

X

in the

New York City resident or part-year resident

field for taxpayer and if joint, for spouse. County is also used for calculating use tax in the

Use tax due on nonbusiness clothing and other nonbusiness purchases

statement window.

If a county is entered in the

County

field, school districts within the county are listed alphabetically in the dropdown list. The school district code number is listed after the school district name.

NR

is for use for all nonresident returns.

NR

is required for school district for all electronically filed nonresident returns.

Enter any information that you would like to include with the tax return. Entries in this field produce a general footnote submittable statement that may be printed and attached to the return for information purposes. The general footnote appears as a separate item in each collation. Any entry in this statement window is included for electronic filing. New York electronic file specifications now have provisions for footnotes related to the return.

Enter

X

if the taxpayer was a resident of New York City at any time during the year. Enter

X

in the

Spouse

field if the spouse (on joint returns) was a resident of New York City at any time during the year. These fields operate independently of one another; for example, the taxpayer may be a nonresident of New York City and the spouse may be a resident of New York City. When taxpayer and spouse residency differ for New York City, a separate calculation automatically occurs. UltraTax CS automatically calculates the city of New York resident tax and the city of New York household credit (separately if necessary) on resident returns or (if New York City part-year residency dates are entered in the NYNRPY screen) the part-year city of New York resident tax (again, separately, if necessary) on part-year returns. If

X

is entered in this / these field(s) without corresponding part-year residency dates in the NYNRPY screen, UltraTax CS assumes full-year residency for New York City. If a county within New York City is entered in the

County

field in this screen, then this field is automatically marked with an

X

.

If this is a part-year city return, also enter the corresponding dates of residency in the NYNRPY screen.

Enter

X

to indicate that you want Form NYC-210 Claim for New York City School Tax Credit to print. Use this form only if not required to file a Form IT-201 or IT-203, and the taxpayer lived in New York City for any part of the tax year. With this selection the printing of all other New York forms is suppressed.

Enter

X

to indicate that the taxpayer is subject to the use tax calculated based on the simple AGI tables. If this field is used, the amount calculated as the simple AGI use tax is still added to the use tax entered or calculated for the All Other Types use tax amount.

Either enter the total use tax due on these types of purchases or use the statement window to enter detailed information. If you're using the statement window, enter the county in the

County

field in the County and School District section of this screen. The county entered determines the rate used to calculate the use tax due.

If you're amending a New York return, this amount can't be amended. Instead, use Form ST-140 for an increase in use tax or Form AU-11 to request a refund of use tax paid.

If no entries are made in these fields, UltraTax CS defaults to

Zero

use tax due. A

0

(zero) prints on the return as required by New York when no use tax is due.

The information that follows describes the detailed data entry method using the statement window attached to this field.

New York provides a simple optional calculation of use tax due based on federal AGI. UltraTax CS produces a diagnostic informing you of the amount of the optional calculation. If the simple calculation is less than the total of the amount that appears in this field, the simple amount of use tax is added to the amount appearing in the next field to calculate total use tax due. The simple calculation can be used to replace only purchase type codes

NC

and

NO

. Conversely, if the amount appearing in this field is less than the simple tax calculated based on AGI, this field and the next field are added to calculate the total use tax due. Purchases within New York State, not made in the taxpayer's county of residence, may be subject to the taxpayer's resident county tax if the county where purchased has a lower rate. Within the statement window, UltraTax CS chooses the rate for the county in the

County

field in this screen when calculating the local tax due. If you want UltraTax CS to calculate the amount of local tax already paid, use F4 (a list of the 1st 4 letters of each county is provided) and select the county where purchased and UltraTax CS multiplies the purchase price by that county's rate. Some counties have multiple rates in effect in different cities. If this is the case for the county you are selecting, the list contains the 1st 4 letters of the county followed by the 1st 4 letters of the city in which the rate differs. If the taxpayer has moved and the county specified on NYGen wasn't the taxpayer's resident county at the time of purchase, use the

Force

fields (the 2nd-to-last set of columns in the statement window) to enter the local tax less any local tax already paid. Purchases outside New York State are subject to the taxpayer's local sales / use tax as well as New York State sales / use tax. If the taxpayer paid state or local sales tax in another state and New York provides a credit for those taxes paid (credit for some state and local taxes paid isn't permitted, see instructions), enter the amount of tax already paid, up to instruction limits, in the column provided. When a credit for the state as well as the local tax paid is permitted, enter the entire amount, state and local, in the column provided for the State tax already paid. Publication 39 also contains information regarding any credit for sales tax paid to other states and localities.

Either enter an amount in this field for use tax due on these types of purchases, or open the statement window to enter detailed information. See the

Use tax due on nonbusiness clothing and other nonbusiness purchases

field for more information. If you've entered detail for this field in the statement, entering detail for both

Use tax

fields is necessary if both types of purchases were made. The use tax related to these types of purchases isn't eligible to be substituted with the use tax calculation based on federal AGI.

If you're amending a New York return, this amount can't be amended. Instead, use Form ST-140 for an increase in use tax or Form AU-11 to request a refund of use tax paid.

UltraTax CS generates a diagnostic if a purchase appears to be greater than $25,000. Form IT-135 may be required. Form IT-135 is available in the Non Calc folder. Form IT-135 is supported for electronic filing.

Enter the amount of any STAR credit the taxpayer received in the mail. This will be used to complete IT-2105.9 Underpayment of Estimated Tax by Individuals and Fiduciaries, if applicable. This won't automatically adjust any property taxes used to compute any property tax credits.

For Forms IT-201-ATT and IT-203-ATT, enter

X

if you (or an entity of which you are an owner) have been convicted of Bribery Involving Public Servants and Related Offenses, Corrupting the Government, or Defrauding the Government (NYS Penal Law Article 200, 496, or section 195.20).

On resident returns, enter the taxpayer's permanent address in New York State if it's not the same as their mailing address. On part-year returns, enter the taxpayer's New York address for the resident period. On nonresident returns, enter the taxpayer's permanent address if it's different from their mailing address.

The entry in this field is used for electronic filing and 2D barcodes only.

Enter

1

to force UltraTax CS to use the standard deduction on your client's return;

2

to force itemized deductions.

If this field is blank, UltraTax CS uses the same option as the federal return. If a different option is desired, make an entry in this field. Select

Setup

,

1040 Individual

, the

New York

tab,

Other Return Options

, and mark the

Use firm phone number when preparers name appears as designee

checkbox to complete the Designee's phone number portion of Form IT-201, Page 4, Form IT-203, Page 4; and the Amended forms' designee areas of the signature block.

If the 3rd party designee is other than the designee entered in

Setup

,

Office Configuration

, the

Preparers

tab, but was entered on the federal Contact screen, enter the email address in this field.

The entry in this field is used for Page 1 of Forms IT-201, IT-203, IT-370, IT-2105, IT-201-X, and IT-203-X. A custom fieldview is available in this field. Use the dropdown list to view the special filing condition codes.

If code

M2

is selected, file the return on paper. These codes aren't permitted for e-filing.

If code

E3

or

E4

is entered in this field, a June extended date is automatically entered in the

Extended due date

field in the NYExt screen. If a different special filing code is entered in the NYGen screen, the taxpayer may be entitled to a different filing deadline. See the instructions for more information.

The entry in this field is used for Page 1 of Forms IT-201, IT-203, IT-370, IT-2105, IT-201-X, and IT-203-X. If a special filing condition is released via N-Notice and the special filing condition code differs from the codes that are published in the instructions for Form IT-201 or IT-203, enter the specified code in this field. An entry in this field is used instead of the entry, if any, made in the

Special filing condition code, or

field.

The entry in this field is used for electronic filing to support the explanation that may be required when a special filing condition code is entered. Enter the explanation in the statement window attached to this field. This field is disregarded if the return is filed on paper.

The entry in this field is used to complete the 2nd special filing condition code, if a condition applies, appearing on Page 1 of Forms IT-201, IT-203, IT-370, IT-201-X, and IT-203-X. A custom fieldview is available in this field. Use the dropdown list to view the special filing condition codes.

If code

M2

is selected, file the return on paper. These codes aren't permitted for e-filing.

If code

E3

or

E4

is entered in this field, a June extended date is automatically entered in the

Extended due date

field in the NYExt screen. If a different special filing code is entered in the NYGen screen, the taxpayer may be entitled to a different filing deadline. See the instructions for more information.

The entry in this field is used for electronic filing to support the explanation that may be required when a special filing condition code is entered. Enter the explanation in the statement window attached to this field. This field is disregarded if the return is filed on paper.

Form IT-203-C calculates and prints when certain conditions are met. If Form IT-203-C isn't required to be filed with the return being processed, suppress the calculation and printing by entering

X

in this field.