Audits and reports

Content report

This report provides the ability to report on all content in the instance.

Running the report

Navigate to
System administration
 >
Audits and Reporting
 >
Content
 >
Content report
 to display the
Content report
 screen:
In the
Content report
 screen, as of our December 2023 release, you have access to three options:
  • Published between
    : This allows you to select a date range to search content for
  • Select sort
    : This new filter allows administrators to select how they sort content, reducing administrative burden and improving reporting relevance. You will be able to filter by:
    Publish date
    ,
    Last edited date
    ,
    Content title
    ,
    Module name
     and
    Author
    :
  • Show advanced filters
     - Click
    Show advanced features
     to display more fields:
In the
Advanced features
 section, you have the option to filter your report by
Title
,
Module
,
Author or Contact
 and
Metadata
.
Select
Show audit
 to show your final audit. Once you have published your audit, you can download the audit to Excel by clicking
Download to excel
.

Existing fields in the content report

  • Last edited
     - This field is the last time a Content Administrator or System Administrator accessed the publication
  • Include in email notification
     - This is the last time a Content Administrator or System Administrator selected the
    Include in Email Notification
     checkbox
  • Include In Email Notification Last checked
     - This is a yes or no field to help the content or system administrator identify if the content piece would be included in the tailored email. If, in the last edited column, the date and time are different to the 'include in email notification' column the answer in this column would be a no. If, in the last edited column, the date and time is the same as the 'include in email notification' column the answer in this column would be a yes

New fields in the content report

We have one new field in the
Content Report
:
  • Automatic archive date
     - This field enables administrators to double-check which pieces of content are to be archived automatically and when
Below is what the new field looks like:

Content Permalink column

We have introduced the Content Permalink column, for the Publications, Videos and Events:
The link enables users to go directly to the content.
The delimiter of this report can now be changed to either Comma, Colon, Semi-Colon or Pipe. To change this, please contact HighQ support. Once this has been changed to your preference, when you run a report, the information will be separated via the method chosen, e.g. semi-colon:

Managing metadata displayed in reports

As of our March 2023 release, we introduced the ability to remove unwanted out-of-the-box metadata from the content report. To do this, navigate to your drop-down profile>
System admin
 >
System settings
 >
Metadata
:
The
Metadata
 screen opens. This lists all of the available metadata within your site. Out-of-the-box metadata is identified by a cog, next to the name of the metadata:
Click the metadata you want to hide from your report and the screen opens:
De-select the
Show in reports
 checkbox, which removes this metadata from your report. Select
Save
 to save your changes.

This article applies to:

  • Product: HighQ, HighQ
  • Sub Product: HighQ Publisher
  • Subject: Clients

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