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Chart of accounts

Chart of accounts mask and segments examples

The Chart of Accounts mask is the key to defining all accounts for a client. The mask needs to be set up before you can add accounts or enter transactions.

Access account mask

  1. Select
    Setup
     then
    Clients
    .
  2. Select the
    Account mask
     tab.

General rules

Before you can add accounts to a client's Chart of Accounts, you'll need to set up the mask by using the following rules:
  • The account mask needs to be between 3 and 60 characters.
    • The default mask for new clients is
      XXXXXXXXXX
       (10 Xs).
  • Only the following characters may be used in the mask:
    Available characters
    Symbol
    Character
    A
    Alpha characters only
    #
    Numeric characters only
    X
    Any character, separator, or space
  • The account mask can have up to 20 segments and each segment can have an unlimited number of codes.
    • All characters in a segment must be the same. (For example, AAA or ####.)
  • For segments consisting of X or # characters, if you don't enter all of the characters in the segment, the application fills in the rest of that segment with zeroes.
    • You'll need to enter all characters in the segment for those consisting of A characters.
  • You can only use the predefined separators in the dropdown for the mask.
    • An account number cannot end with a separator.

Example mask: ####-AA-XXX

Account (####), Location (AA), Department (XXX)
Example #1
Characters entered in Chart of Accounts
Segments in use
Account number displayed
#### AA XXX
Account *####)
Location (AA)
Department (XXX)
####-AA-XXX
1000 MI 100
1000
MI
100
1000-100-1000
100 OH GEN
100
OH
GEN
100-OH-GEN
20<space><space>NY
20
NY
20-NY
2000 M BUS
2000
M
(invalid)
BUS
Invalid.
 Data must be entered in all segments that include an "A" segment between two other segments.
1000 10 100
1000
10
(invalid)
100
Invalid.
 Only alpha characters may be entered in segments consisting entirely of "A" characters.
CASH CA 300
CASH
(invalid)
CA
300
Invalid.
 Only number characters may be entered in segments consisting entirely of "#" characters.

Example mask: XXXX.#####.XXX.AAA

Fund (XXXX), Account (#####), Organization (XXX), Location (AAA)
Example #2
Characters entered in Chart of Accounts
Segments in use
Account number displayed
XXXX ##### XXX AAA
Fund (XXXX)
Account (#####)
Organization (XXX)
Location (AAA)
XXXX.#####.XXX.AAA
1000 00100 CHM FUR
1000
100
CHM
FUR
1000.00100.CHM.FUR
2000 00200 PHY WHI
2000
200
PHY
WHI
2000.00200.PHY.WHI
3000 00300 ACC KEL
3000
300
KEL
3000.00300.000.KEL
3500 00350
3500
350
3500.00350
4000 A3000 PHS DOW
4000
A3000
PHS
DOW
Invalid.
 Only number characters may be entered in segments consisting entirely of "#" characters.
5000 00400 EDU BL2
5000
400
EDU
BL2
(invalid)
Invalid.
 Only alpha characters may be entered in segments consisting entirely of "A" characters.

This article applies to:

  • Product: Accounting CS Client Access
  • Subject: Chart of Accounts

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