Skip to main content
Enter payroll checks
Search
Search Accounting CS Client Access Support Help and Support.

This article applies to:

  • Product: Accounting CS Client Access
  • Subject: Payroll checks

Enter batch handwritten payroll checks

Follow these steps to enter batch handwritten (after-the-fact) payroll checks.
  1. Select
    Actions
    , then
    Enter Batch Handwritten Payroll Checks
    .
    tip
    You can select
    Edit
    , then
    Options
     to customize the screen based on your data entry preferences. You can add or hide columns, specify pay items and tax items to include in the Rapid tab.
  2. Select the client.
  3. Select
    Employee Defaults
     in the Input type field.
  4. Enter the check information you need, such as frequency, check date, starting check number, and period dates, then select
    Next
    .
    note
    You can select
    Preview Payroll
     to preview the Preprocessing Summary report showing the data from the current batch
  5. Mark the checkboxes for any employees that you want to include in the batch.
  6. Select
    Finish
    .
  7. Use the
    Rapid
     tab to view basic payroll information and to enter or edit employee pay hours, amounts, or payroll tax amounts.
    1. To change more payroll information, select the
      Detail tab
      . All details about the pay information display on this tab. You may change the selected employee check.
      Overwritten payroll check information in the Rapid tab, Detail tab, and the Distribution window display in red text. The application automatically recalculates all payroll check amounts when amounts are overridden and recalculates the amounts again when overrides are cleared. To revert a single overridden field to its original amount, put your cursor in the field and then select
      Edit
       and then
      Clear Override
      . To revert all overridden fields in the current check to their original amounts, select
      Edit
       and then
      Clear Check Overrides
      .
      All details about the pay information display on this tab and they're the same details as those in the Transaction Detail section of the Enter Transactions screen.
      important
      • DNP checkbox:
         Mark the
        DNP (Do not pay)
         checkbox if you want to exclude this employee from the current batch.
      • Sales:
         Use the Sales field to enter the total dollar amount of sales that the employee had for the payroll period. Any pay item set up with the calculation type of Percent of sales will calculate based on the amount entered in this field.
        • If the employee is assigned to multiple locations and/or departments, you can distribute the sales amounts between them by clicking the Ellipsis button to open the
          Sales Distributions dialog
          .
      • Pay:
         By default, the application allocates 100 percent of pay to the employee's primary location and department, unless a different distribution is specified in the Locations and Departments section of the
        Main tab
         of the Employees screen.
        • You can change the default distribution of hours among the various locations and departments associated with this employee by selecting the ellipsis button in the grid to open the Payroll Item
          Distributions dialog
      • Workers' Compensation:
         In this section, you can modify the employer-paid workers' compensation amounts. Note that the employee-paid portion displays in the Deductions section.
  8. Select
    Enter Batch
     to save all of the information and create the handwritten checks. You may select
    Suspend Batch
     to save information and recall it later to complete the time entry.
    The application won’t create a check for any employee with the
    DNP
     checkbox marked. To recall a suspended batch, select the client, and then select
    Employee Defaults
     from the Input type field.
    Once you have entered a batch of handwritten payroll checks, you can generate liabilities for the checks in the Enter Transactions screen.
    note
    When you recall a suspended batch, a prompt displays, asking if you are sure you want to refresh the checks included in the current batch. Select Yes to refresh the payroll checks using all of the latest information for the employee, including changes to payroll items, accruable benefit items, tax exemptions, work locations, or GL accounts. Refer to the Refresh payroll checks information topic for more information.

Related Content