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This article applies to:

  • Product: Accounting CS,Accounting CS Client Access
  • Subject: Payroll checks

Create on-demand payroll checks

For live payroll processing only
Use the On Demand Payroll feature to create an unscheduled batch of payroll checks. You can choose to create the checks based on a gross pay amount or a targeted net pay amount and also specify whether or not to calculate deduction items, employer contributions, or benefit accruals, making it useful for creating bonus or non-periodic commission checks.
Do the following to create on-demand payroll checks:
  1. Select
    Actions
    , then
    Enter Batch Payroll Checks
    .
  2. In the
    Enter Batch Payroll Checks
     screen, select
    On Demand
     in the Payroll schedule dropdown.
  3. Select
    Actions
    , then
    Enter Time
    .
  4. In the Enter Time screen, select
    On Demand
     in the Payroll schedule dropdown.
  5. In the On Demand Settings section of the
    Create On Demand Payroll
     dialog, select the mode to use for check creation (Standard or Net to gross), select the pay item in which the net or gross pay amount should be entered to calculate the total pay amount for these payroll checks, and select the frequency to be used for these checks.
    note
    For bonus or nonperiodic commission checks, you can select the
    Nonperiodic
     frequency, which is available from the list if the wage type for the selected pay item is Supplemental.
  6. In the Dates section, modify the pay date, if necessary, and enter the period begin date (not required) and the period end date (required).
  7. In the Employee Selection grid, all of the client's active employees are displayed and selected by default. Filter out any employees as necessary and then unselect the checkboxes for any employees for whom you don’t want to create on-demand payroll checks.
  8. In the
    Gross Pay
     or
    Target Net Pay
     column (depending on which mode you have selected), enter the desired amount for each applicable employee.
  9. Use the boxes in the Calculations to Disable section to specify which, if any, deductions, employer contributions, or benefit accruals should be calculated for these checks.
    note
    On-demand payroll checks will calculate all of the employee's deductions and employer contributions, even if special timing is assigned to them. If you don't want certain deductions and employer contributions to calculate for the payroll check, disable those calculations here.
  10. Use the Tax Withholding Calculation Method section to specify how federal and state income tax should be calculated for the payroll checks. Note that the boxes are available to modify only if the wage type of the selected payroll item is
    Supplemental
    .
    note
    For more information about these tax withholding calculation methods, please refer to the Supplemental Wages section of IRS Publication 15.
  11. Use the Direct Deposit section to enable or disable direct deposit distributions as necessary.
  12. When all your selections are made, select
    Create
     to calculate the check amounts, close the Create On Demand Payroll dialog, and display the payroll checks in the
    Enter Batch Payroll Checks
     screen.
  13. When all your selections are made, select
    Create
     to calculate the check amounts, close the
    Create On Demand Payroll
     window, and display the payroll checks in the
    Enter Time
     screen.