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Enter payroll checks

Void, delete, or reverse transactions

You can delete, void, or reverse individual or multiple transactions at the same time.

Delete

When you delete an unprinted check or a journal entry, the application removes it from the database completely. When you delete a printed check or other type of bank account transaction, the application marks it as deleted and removes it from the Transactions list and all related reports.

Void

(Checks and payments) When you void a transaction, the application displays
**VOID**
 in the Amount column of the Transactions list and adds the voided transaction amount back to the account balance and check summary memo (if needed). This gives a paper trail showing that the transaction was voided.
When you void a check, the void date is the same as the original check date. If you want the voided amount applied to a different date, you can use the Reverse button and specify that the reversal amount post to a specific date.

Reverse

(Checks and payments) When you reverse a transaction, the application creates a separate transaction with matching negative amounts and a status of “Reversal”. The application changes the status of the original transaction to “Reversed”.
note
  • You can't delete any transactions that have been marked to be applied in the Manage Payments screen, even if the transaction hasn’t yet been applied.
  • You can't void or delete any transactions that have been cleared through bank account reconciliation, but you can reverse them. To do this, you'll need to first unclear the transaction in the Reconcile Bank Accounts screen. If the reconciliation has been finalized, you may need to unfinalize it before you can clear the transaction.
  • If you delete a transaction that has been reversed, the application also deletes the corresponding reversal transaction. If you delete a reversal transaction, the application returns the original transaction to its original status.
  • If the source for a transaction is Data Entry (Firm), that transaction was created by your accountant and can't be modified or deleted by you.
  • If you void a transaction that has been reversed or a reversal transaction, the corresponding reversal or reversed transaction is also voided.

Individual transactions

  1. Select
    Actions
    , then
    Enter Transactions
    .
  2. Select the client within the client selection field.
  3. Select the transaction to delete, void, or reverse, and then select the corresponding button.
  4. Select
    Yes
     to confirm that you want to delete or void the transaction, or enter the reversal date and posting period (which needs to be on or after the original transaction date).
  5. Select
    Yes
     or
    No
     to create a duplicate of the transaction.
    note
    Because of calculation requirements, payroll checks are not eligible for duplication.

Multiple transactions

  1. Select
    Actions
    , then
    Enter Transactions
    .
  2. Select the client within the client selection field.
  3. Select
    Edit Multiple Transactions
    .
  4. Select
    Void
    ,
    Delete
    , or
    Reverse
     in the
    Actions
     field.
  5. If you're voiding or deleting printed vendor or payee checks, you can create an exact unprinted copy of the checks you select in the Transactions list by marking the
    Duplicate Printed Vendor/Payee Checks as Unprinted
     checkbox.
    note
    Because of calculation requirements, payroll checks are not eligible for duplication.
  6. All eligible transactions are listed in the Transactions list. Select the transactions you want to act on by marking the checkboxes. You can sort the transactions by selecting the column headers in the list.
  7. Select
    OK
     to perform the selected action.

This article applies to:

  • PRODUCT: Accounting CS Client Access
  • Subject: Payroll checks,Journal entries

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