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Search Accounting CS Client Access Support Help and Support.

This article applies to:

  • Product: Accounting CS Client Access
  • Subject: Clients

Add a new client record

When you add a new client record, you are prompted to enter initial setup information and select a client template. If you select a template, the application automatically enters information in the client record that was set up in the template.
  1. Select
    Setup
    , then
    Clients
    .
  2. Select
    Add
    .
  3. In the
    Add Client
     window, enter the client ID and name in the
    Identification
     section, and select a client template if applicable.
  4. In the
    Services
     section, select the services your firm provides for this client.
    • Accounting
      : Accounts Payable or Accounts Receivable
    • Payroll (after the fact)
      : For after-the-fact payroll processing (compliance reporting for employees and vendors).
    • Payroll
      : For live payroll processing (printing payroll checks, batch check entry, accruable benefits, editing shortfall balances, etc.).
    • Workpapers
      : For workpaper processing and engagement tasks.
    note
    • Select the ellipsis button in the Services section of the Main tab to open the
      Add/Remove Services
       screen. Here you can add or remove services that your firm will provide for the selected client.
    • The services that are available for selection depend on your firm's current licensing.
    • Adding or removing services may change the availability of screens and menu options for the current client. Service-specific commands aren't removed from menus or from the navigation bars if that service is enabled for one or more clients.
    • When you remove a service for a client, the application continues to display the data, where appropriate, to ensure the integrity of balances, reconciliations, and so forth.
    • You can enable the Payroll service for live payroll processing for either the firm (in the Services section) or the client (in the Client Access Services section), but not for both - unless you set up the client with limited payroll features.
    • After you create the client record, you can't disable the Payroll service for the client if there are any unprinted payroll checks in the database.
    • Your firm maintains the ability to impound payroll funds and to control check printing and direct deposit processing only if the Payroll service is enabled for the firm.
  5. If your client will be using Accounting CS Client Access, select the services your client will use:
    • Check Writing
      : Choose this option if your client will use Accounting CS for basic accounting and check writing tasks (vendor payments, bank account reconciliation, etc.). This service doesn't include payroll checks.
    • Check Writing and Payroll
      : Choose this option if your client will use Accounting CS for basic accounting, check writing, and after-the-fact or live payroll check processing tasks.
      Note that if both the
      Payroll
       and
      Payroll (After-the-Fact)
       checkboxes are marked in the Services section above, your firm has full payroll capabilities when setting up and processing data for this client. This means that your client won't have full payroll capabilities in their Accounting CS application, and you can use the
      Limit payroll to
       checkboxes to specify the payroll tasks available to the client.
      • If you mark only the
        Setup
         checkbox, the client can set up employee payroll information and access payroll reports, but they can't access payroll processing or data-entry screens.
      • If you also mark the
        Time Entry
         checkbox, the client can enter payroll data in the Enter Batch Payroll Checks screen. Your firm maintains the ability to impound payroll funds and to control check printing and direct deposit processing.
      • If you don't mark either checkbox, your client will have full payroll capabilities, and you must clear at least the
        Payroll
         checkbox in the Services section above.
    • Client Accounting
      : Choose this option if your client will use Accounting CS for basic accounting, check writing, and accounts payable or accounts receivable tasks. This option includes the Check Writing and Accounts Payable and/or Accounts Receivable services.
    • Full Service Bundle
      : Choose this option if your client will use Accounting CS for basic accounting, check writing, after-the-fact or live payroll check processing, and accounts payable or accounts receivable tasks. This option includes the Check Writing, Payroll, Accounts Payable and/or Accounts Receivable services.
      Note that if both the
      Payroll
       and
      Payroll (After-the-Fact)
       checkboxes are marked in the Services section above, your firm has full payroll capabilities when setting up and processing data for this client. This means that your client won't have full payroll capabilities in their Accounting CS application, and you can use the
      Limit payroll to
       checkboxes to restrict the client's payroll capabilities.
      • If you mark only the
        Setup
         checkbox, the client can set up employee payroll information and access payroll reports, but they can't access payroll processing or data-entry screens.
      • If you also mark the
        Time Entry
         checkbox, the client can enter payroll data in the Enter Batch Payroll Checks screen. Your firm maintains the ability to impound payroll funds and to control check printing and direct deposit processing.
      • If you don't mark either checkbox, your client will have full payroll capabilities, and you must clear at least the
        Payroll
         checkbox in the Services section above.
    • Additional fees apply to the Client Access service.
    • This section is available to only those firms that run Accounting CS in the Virtual Office CS or Software as a Service (SaaS) environment. To make the fields in the Client Access Services section available, you must enable firm security on the Preferences tab at
      Setup
       >
      Firm Information
       >
      Firm
       screen.
    • If you're licensed for Accounting CS Payroll only, this section contains fewer service options and fields.
    • Additional NetClient CS fees apply to the Client Access services.
  6. Mark the
    Master Client
     checkbox to set up this client as a master client. You can then consolidate data from multiple subsidiary clients into the master client record from the
    Consolidate Clients
     screen.
  7. Select
    Add
    .
    A new client record is created using the information entered in this dialog and in the applicable client template.

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