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Set up client information

Set up a client with a 4-4-5 accounting period

Some clients operate on a calendar year that's divided into 13-week quarters. In each quarter, 2 of the months (or periods) have 4 weeks, and the other month has 5 weeks (4-4-5 or 4-5-4 or 5-4-4). To set up a client with this type of processing cycle (for this article, we'll refer to it as 4-4-5), we recommend that you set up the client as a weekly client but process it as if it were a monthly client.
tip
When you enter transactions and generate reports and financial statements, advance the posting period directly to the end of the period.
Do the following to set up a client with a  4-4-5 accounting period:
  1. Select
    Setup
     then
    Clients
    .
  2. Add a new client or select an existing client.
  3. On the Accounting Information tab, select
    Weekly
     in the
    Period frequency
     field.
  4. Verify that the
    Current fiscal year end date
     is correct, and then save the client record.
  5. Select
    Edit
     to edit the client record.
  6. Select
    Edit Dates
     and review the period end dates.
    note
    • With a 4-4-5 calendar, you'll need to add a 53rd week every 4th or 5th year. Your firm can decide when to do this.
    • Add Week
       is enabled only if you've selected
      Weekly
       or
      13 period
       frequencies for a client.
    • If you add a week for a client with a 13 period frequency, the application adds a 5th week to the 13th period of the selected year.
    Example
    Because this is a weekly client, the grid lists all 52 or 53 weeks. For a 4-4-5 period client, you would define the months (periods) for the first quarter similarly to the following example, and follow this pattern for the remaining quarters.
    End dates
    Period 1
    Period 2
    Period 3
    1/1/2018
    1/29/2018
    2/26/2018
    1/8/2018
    2/5/2018
    3/5/2018
    1/15/2018
    2/12/2018
    3/12/2018
    1/22/2018
    2/19/2018
    3/19/2018
    3/26/2018
  7. If you need to add a week:
    1. Select the column where you want to add a week.
    2. Select
      Add Week
      .
  8. After you've verified the period end dates are correct, save the client record.

This article applies to:

  • Product: Accounting CS Client Access
  • Subject: Clients,Setup