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Set up employees and payroll items
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Search Accounting CS Client Access Support Help and Support.

This article applies to:

  • Product: Accounting CS Client Access
  • Subject: Payroll checks,Setup

Add payroll items to an employee record

Once you have set up payroll items for a client, they are available to be added to the client's employees from the Payroll Items tab of the Employees screen.
Follow these steps to add payroll items to an employee record.
  1. Select
    Setup
    ,
    Employees
    , then the
    Payroll Items
     tab.
  2. Verify that the appropriate client is selected in the client selection field and then highlight the employee in the Employees list.
  3. Select
    Edit
    .
  4. In the Pay, Deductions, and Employer contributions grids, mark the
    Active
     checkboxes for any payroll items that apply to the employee.
  5. Make any necessary modifications to the calculation types or rates for the employee.
  6. To make further changes to a payroll item, select the ellipsis button to open the
    Employee Payroll Item Settings
     window
    , which is a modified version of the Setup > Payroll Items screen
    .
    For example, you might want to set up some limits for a deduction item or an employer contribution item.
    For deduction items with a special type
    Garnishment - Other
    , you can specify the maximum percentage of an employee's disposable income to calculate the garnishment amount on, the amount of net pay exempt from the calculation (available when the
    Maximum % of disposable income
     field is set to 100%), and if you want to use the lesser of maximum % of disposable income or amount by which disposable income exceeds 30 times the federal or state minimum wage.
    You can also set a perpetual limit for any deduction or employer contribution item using the
    Begin limit date
     and
    Previously deducted
     fields.
    note
    For creditor garnishments in the
    Creditor Garnishment Orders
     section:
    • Case Identifier.
       (Required) Enter the case identification number.
    • Order date.
       You can enter the date on which the order was issued.  This field is not mandatory, but it is used to determine the priority of multiple garnishments when needed.
    • Order State.
       Select the state in which the order was issued.
    • Agent.
       You can use this field to assign a payroll agent to the creditor garnishment order to use for generating liabilities. The vendors listed in the
      Agent
       dropdown are vendors that are set up with the
      Payroll Agent
       vendor type in the
      Vendors
       page.
    • Percent or Amount.
       Specify the percent or the amount that is to be deducted per paycheck.
    • Total Order amount.
       You can use this field to specify a perpetual limit for the case. If you leave this field at its default $0.00 amount, the application will assume that the garnishment has no limit.
  7. When you have made your edits, select
    OK
     in the
    Employee Payroll Item Settings
     window (if it's open) and then select
    Enter
    .

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