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This article applies to:

  • Product: Accounting CS

Add historical or closed liabilities

You can use the
Add Liability
 window to add a new payroll or tax agent liability that you've already paid outside the Accounting CS. These transactions are historical or closed liabilities.
Adding a closed/historical payroll liability generates both the liability and payment for the full amount of the liability, so it gets recorded as paid.

Add a closed/historical payroll liability

  1. Select
    Actions
     then
    Manage Payroll Liabilities
    .
  2. In the
    Manage Payroll Liabilities
     screen, select the client from the dropdown then select
    Add Liability
    .
  3. In the
    Add Liability
     window, select the vendor from the dropdown, which includes the client's Payroll Agent or Tax Agent type vendors.
  4. Select the deduction, employer contribution, or tax item from the
    Item
     dropdown. The list contains all items related with the agent you select.
  5. Select the transaction date and then specify the amount for the liability.
  6. If you want this liability to be available for export via payroll journal export, mark the
    Available for payroll journal export
     checkbox.
  7. Mark the
    Create as historical (closed)
     checkbox.
  8. After you make the selections, select
    OK
     to create a new closed liability for the client, vendor, and item. You can go to the
    Register
     tab on the
    Vendors
     screen to view the historical/closed liability and the related historical payment for the selected agent.

Reopen a payroll liability created as closed/historical

If you need to reopen a payroll liability to pay it or need to delete the liability and historical payment completely, follow these steps.
  1. Select
    Actions
     then
    Enter Transactions
    .
  2. Select
    Edit Multiple Transactions
     to open the
    Edit Multiple Transactions
     window.
  3. Choose
    Delete Historical Payments
     from the
    Action
     dropdown.
  4. Select the historical payments to delete, then select
    OK
    .
  5. Select
    Actions
     then
    Manage Payroll Liabilities
     to view the liabilities - now available as unpaid liabilities.
  6. Pay the liabilities or delete them, as needed.