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Accounts payable

Enter payables

You can use the
Enter Payables
 screen to view, add, modify, and delete payables and credit memos. In Accounting CS, you create credit memo transactions in the same manner as you create payable transactions.
To access the screen, select
Actions
 then
Enter Payables
.
note
If you set up amortization schedules for one or more vendors, those schedules are available for selection in the
Temp/Amort
 field in the Detail tab.

Tabs available on the screen

  • On the
    Rapid
     tab, you can enter multiple payables and credit memos in quick-entry mode.
  • On the
    Detail
     tab, you can enter detailed, individual transactions.
Whatever tab you choose, the application simultaneously adds that information to the other tab, so you can switch between tabs as you enter transactions.

Work in the screen

  • The
    Enter Payables
     screen includes search and filter fields to help you navigate the list of transactions.
    • Use
      Search
       to search for a particular transaction.
    • Use the
      Primary
       filter field to limit the transactions to current-period transactions only, open balance transactions only, or both.
    • Use the
      Filter
       to specify filter criteria.
  • By default, the
    Rapid
     tab includes only the first 49 transactions plus a blank row for adding new transactions. If the client has more than 49 transactions, the application displays a "Results Limited" alert and a
    Get More Items
     option in the upper corners of the screen. Select
    Get More Items
     to retrieve the next 50 transactions for this client.
  • The status bar displays information about the transactions entered in the
    Enter Payables
     screen.
    • Last payable.
       Displays the transaction date and the gross amount for the last payable that was entered for the vendor that is selected for this transaction.
    • Net income effect.
       Displays the effect that the current payable or credit memo will have on the net income.
    • Vendor balance.
       Displays the open balance for the vendor that is selected for this transaction, but it does not include the current transaction amount.
    • Transaction count.
       Displays the total number of transactions that are currently displayed in the Enter Payables screen.
  • Select
    Add
     to open a blank transaction record.
  • Select
    Delete
     to delete a transaction.
    note
    If any payments have been applied to this transaction, the application prompts you to confirm that you want to delete it. If you select
    Yes
    , the application unapplies all applied payments before it deletes it.
  • Select
    Void
     to void a transaction.
    note
    If any payments have been applied to this transaction, the application prompts you to confirm that you want to void it. If you select
    Yes
    , the application unapplies all applied payments before it voids it.
  • Select
    Enter
     to save the transaction.
  • Select
    Cancel
     to return the transaction to its previous state without saving any changes. For new transactions, it closes the transaction record without saving any information.

This article applies to:

  • Product: Accounting CS

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