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Accounts payable

Frequently asked questions about Accounts Payable

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Refer to the following frequently asked questions about Accounts Payable.
How do you include an applied credit memo on a check stub?
  • You can select a different Accounts Payable layout that shows the credit memo separately.
  • You can enter a negative payable instead of a credit memo. The ability to enter negative-amount payables became available on Accounting CS version 2017.2.0, June 26, 2017. You can select a negative payable to print on a check if the total check amount is more than zero.
The Delete and/or Void option is grayed out or unavailable on a payable and I can't delete or void the payable.
There are some possible reasons why certain transactions can't be modified:
  • The payable was entered in a prior posting period that's now closed or in a prior year. Change the general ledger posting period and AP date to that prior period or year and delete the payable.
  • A payment has been applied to the payable.  Go to
    Actions
     then
    Enter Payables
     and unapply the AP Payment before you delete the payable.
  • The payable is marked to pay in the
    Manage Payments
     screen. Go to
    Actions
    ,
    Manage payments
    , unselect the payable, then select
    Enter
     to save your changes.
How can I locate payables posted in a future period in error?
In most instances, you can locate a transaction in the incorrect posting period while in the
Actions
 then
Enter Payables
 screen.
  • If there are less than 50 payables on display (49 + the "add row"), you can scroll down and look for a warning sign next to any payable with a transaction date that doesn't match the posting period.
  • If you have more than 50 payables, you'll get a Results Limited note in the
    Enter Payables
     screen. You can either use the
    Get more
     option or a filter to locate payables with a posting period outside of the current posting period. An example would be if you entered your June Payables and found a few of them were missing. Verify your posting period and AP dates are for June and setup up a filter where Posting Period is greater than 6/30/2018.

This article applies to:

  • Product: Accounting CS

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