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Accounts payable

Manage payments

You can use the
Manage Payments
 screen to apply payments and credit memos to open payables, to select payables for payment, and to select online vendor payments to be processed. This screen includes all payables and credit memos with open amounts that were entered in the
Enter Payables
 screen and all AP checks and AP payments with open amounts that were entered in the
Enter Transactions
 screen.

Tabs available on the screen

  • On the
    Rapid
     tab, you can quickly select payables for payment or apply payments to payables in a grid view.
  • On the
    Detail
     tab, you can quickly change payment information and to apply payments to payables.

Work in the screen

  • Use due date as payment date
    : Mark this checkbox to have the application use the due date from the selected payable as the payment date. If multiple payables are selected for a vendor and they have different due dates, the application uses the earliest of those dates as the payment date. When this checkbox isn't marked, the application uses the system date as the payment date.
  • Use payment date as applied date
    : Mark this checkbox to have the application use the payment date from the AP check/payment as the applied date. When this checkbox isn't marked, the application uses the AP date as the applied date.
  • Apply payments
    : Select this to have the application apply the items selected in the Apply column together.
  • Pay/Print
    : Select this to create payments for the selected payables.
    • If there are checks to be printed locally in your office, the
      Print
       screen opens for you to select various print options. After the application creates the payments, it does the following.
      • Applies the payments to the payables.
      • Reduces the open balance amounts and removes any unapplied payments that were used.
      • Adds the payments to the
        Enter Transactions
         screen.
  • Enter
    : Select this to save any payment application work in progress. This doesn't apply the payments to the payables.
  • Cancel
    : Select this to return any payment applications to their last saved state.

This article applies to:

  • Product: Accounting CS
  • Subject: Accounts Payable

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