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This article applies to:

  • Product: Accounting CS
  • Subject: Accounts Payable

Set up accounts payable transaction templates on the Detail tab

  1. Select
    Setup
    , then
    Payable Templates
    .
  2. Select the
    Detail
    , then
    Add
    .
  3. Enter a
    Template ID
     and
    Description
    .
  4. In the
    Template type
     field, choose 1 of the following.
    • On demand
       to create transactions from this template at any time. This is available from the
      Actions > Enter Payables
       screen in the following fields.
      • Temp/Amort
         on the
        Detail
         tab.
      • Template
         on the
        Rapid
         tab.
        note
        To show
        Template
        , you'll need to clear the
        Hide Column
         checkbox for the Template entry field in the
        Options
         window.
    • Scheduled
      :  To have the application create transactions from this template on the schedule defined in the Schedule Details, Start Schedule, and End Schedule sections.
  5. In
    Vendor ID
    , select the vendor or add one.
    note
    The application enters the corresponding vendor name in
    Name
    .
  6. Select the
    Type
     of transaction that will be created from this template (
    Payable
     or
    Credit memo
    ).
  7. If all transactions created from this template will use the same information, enter or select that information in the following fields. Otherwise, leave the field blank and enter that information for each transaction created from this template.
    1. Journal
       — select the appropriate journal or add one.
    2. Reference.
       — enter the transaction reference.
    3. Address
       — select the address for the vendor (Business, Home, or Other)
    4. Amount
       — enter the transaction amount.
    5. Payment Term.
       — select the payment term or add one.
    6. PO #
       — enter the PO number.
    7. Memo
       — enter memo text.
  8. In
    AP Account
    , select the GL account or add one.
  9. On the
    Distributions
     tab, distribute the transaction to 1 or more GL accounts.
    note
    For each distribution, select the GL account, enter an amount, and if needed, select a 1099 item.
  10. On the
    Notes
     tab, enter any notes to include with transactions created from this template. The application shows a note icon in the Notes column on the
    Rapid
     tab.
  11. If this is a scheduled template, define it in the Schedule Details, Start Schedule, and End Schedules sections.
  12. Select
    Enter
     to save the template.

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