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Accounts payable

Set up accounts payable transaction templates on the Rapid tab

  1. Select
    Setup
    , then
    Payable Templates
    .
    note
    The
    Rapid
     tab is displayed by default.
  2. In an empty row in the grid, enter an
    ID
     and
    Description
     for this template.
  3. In
    Template Type
    , choose 1 of the following.
    • On demand
       to create transactions from this template at any time. This is available from the
      Enter Payables
       screen in the following fields.
      • Temp/Amort
         on the
        Detail
         tab.
      • Template
         on the
        Rapid
         tab.
        note
        To show
        Template
        , you'll need to clear the
        Hide Column
         checkbox for the Template entry field in the
        Options
         window.
    • Scheduled
       to have the application create transactions from this template on a defined schedule. Select the frequency in the Recurs column, then enter details on the
      Detail
       tab.
  4. In
    Vendor ID
    , select the vendor or add one.
    note
    The application enters the corresponding vendor name in
    Vendor
    .
  5. In
    Type
    , select the type of transaction that will be created from this template (
    Payable
     or
    Credit memo
    ).
  6. If all transactions created from this template will use the same information, enter or select that information in the following fields. Otherwise, leave the field blank and enter that information for each transaction created from this template.
    1. Reference
       — enter the transaction reference.
    2. Amount
       — enter the transaction amount.
    3. Payment Term
       — select the payment term or add one.
  7. In
    AP Account
    , select the GL account or add one.
  8. Use the Distributions grid to distribute the transaction to 1 or more GL accounts.
    note
    For each distribution, select the GL account, enter an amount and, if needed, select a 1099 item.
  9. To add more transaction details, including notes, memos, and schedule details, select the
    Detail
     tab.
    note
    The application shows a note icon in the Notes column on the
    Rapid
     tab.
  10. Select
    Enter
     to save the template.

This article applies to:

  • Product: Accounting CS
  • Subject: Accounts Payable

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