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This article applies to:

  • Product: Accounting CS
  • Subject: Accounts Payable

Set up clients for accounts payable processing

If you use the application to process accounts payable for your client or your client will use it to process their own payables, you'll need to turn on the Accounts Payable service for the client. You'll also need to specify preferred settings for processing accounts payable activity.
  1. Stage 1 — Turn on the Accounts Payable service:
  2. Verify that security is enabled for the accounts payable features.
    1. Select
      Setup
      ,
      Firm Information
      ,
      Security Groups
      , then the
      Accounts Payable
       tab.
    2. For each group you want to enable access for, select
      Edit
      , mark the checkbox for each feature to enable, then select
      Enter
       to save those changes.
  3. Select
    Setup
    , then
    Clients
    .
  4. Select the client, then
    Edit
    .
  5. On the
    Main
     tab, select the
    ellipsis
     button in the Services section.
  6. In the
    Add/Remove Services
     window, mark the
    Accounting
     then
    Accounts Payable
     checkboxes.
  7. Select
    OK
     to save the changes and return to the
    Clients
     screen.
  8. Select
    Enter
     to save the client record with the Accounts Payable service enabled.
    note
    The
    Clients
     screen should now include the
    Accounts Payable
     tab.
  9. Stage 2— Specify accounts payable settings for the client:
  10. In the
    Clients
     screen, select the
    Accounts Payable
     tab.
  11. Choose the accounting method to use for the client:
    • Accrual basis
      .
    • Cash basis
      .
    note
    • The accounting method options determine how payables are posted in Accounting CS
    • You can run reports using either basis, regardless of which you choose here.
  12. Specify whether or not you want to let the same reference number and/or PO number to be used for more than 1 payable.
  13. Select the default general ledger account to use as the AP account for new vendors.
  14. Select
    Enter
     to save the client record.
  15. Before you print any AP checks, specify a default AP check layout:
    1. Select
      Setup
      , then
      Bank Accounts
      .
    2. Select the
      Check Layout
       tab.
    3. In
      Accounts Payable
      , select the default AP check layout to use, then select
      Enter
       to save.

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